How do I email my cover letter

So, you’ve finished your cover letter and polished it for review by a potential employer. Now what? You must decide how to send it-or more importantly, review the advertisement to see how the hiring manager would prefer it sent. In today’s world, most often, employers want a quick and easy send through email-as it takes less time, its greener, and it’s convenient. If this is the manner that a certain job or company requests the format of your cover letter and resume package, you need to know how to send the package so that it is readable and presentable. Below, we answer the question of how to email your cover letter.

When it comes to sending your cover letter and resume, it is first necessary that you understand that not all software programs are the same; and so, while you may create a document in a certain format-such as MS Word-it won’t necessarily be readable elsewhere or the format could be askew. While this inconsistency in programs is understood, it is also understood that you will make sure the document is readable to the employer by using a universal format-such as html. This is in regards to your resume.

Another must to consider when sending an application package by email is that you decide whether you will be drafting a new cover letter in the body of the email or if you will be cutting and pasting an existing one. If you go with the first of these two choices, make sure that you evaluate this format against sample cover letters found online-to ensure that the approach includes everything it should-as regards content, employer’s name, etc etc. If you opt for the second choice, make sure of two things: first, that the cut and paste retains the original format of your cover letter in the body of the email, and also that you customize its intent according to the job and company you are applying to.

Make sure that you fill in the subject line according to what the employer has asked of you in the job posting. This makes referencing of all applications more easy for these hiring managers and employers in the midst of thousands of emails per day. If the job posting has not said what it would like in the subject line of the email, use the job code and/or job title, and make sure that it is exact to the wording of that used in the job posting.

Lastly, make sure to send a test email to yourself of the application you are sending to a job posting. This way, you can see how it will be received; and take this opportunity to review it as if you were the hiring manager. You will able to see format, grammar concerns, and anything else you might have omitted by receiving it through a test email.