How to Write a Letter of Recommendation

The following is a step by step guide on How to Write a Letter of Recommendation

Should a friend, employee, co-worker or other acquaintance ask for your help, you will need to know how to write a letter of recommendation. Today's job market is tough, and people need all the assistance they can get when it comes to making a positive impression on a potential employer. While it may seem like an intimidating task, it isn't that difficult. Below you will find an outline describing how to write a letter of recommendation.

Always remember when someone needs your help, it could be the other way around; if you were the one searching for employment, you would appreciate a friend or co-worker helping you out.

How to write a letter of recommendation

1. Obtain relevant information from the requester. Have the person requesting you write the letter provide you with information regarding their work habits, skills and qualifications.

2. Introduce yourself first. When you begin the letter of recommendation, state who you are and your relationship with the requester, along with the requester's name and position. You will want to include how long you have known him/her. This will help an employer see that you are in a position to evaluate the requester's skills/qualifications.

3. Be specific in your letter. Avoid writing generic praises such as "Sue is a hard worker" or "Sue is very dedicated". Use the information provided to write a letter that sounds professional, highlighting the person's knowledge and specific skills. It is perfectly fine to include information regarding the person's punctuality and positive attitude toward any challenge.

4. Be brief. Keep the letter short and to the point; one page is usually enough, as employers really want the highlights they are interested in, not a two page letter that goes on and on in detail.

5. Explain what qualifies you to offer a recommendation. Did the requester work with you? If you were an employer or co-worker, explain this in your letter. You want to give credibility to your letter, so that the employer understands why your opinion matters.

6. Include your contact information. In order for an employer to take your recommendation seriously and not just think you are "doing a favor" for a friend, invite them to contact you to discuss any questions they may have.

7. Proofread your letter. Check for spelling and grammar errors; also make sure that the letter sound professional, and highlights the requester's skills and abilities in a way that makes them appear the perfect job candidate.

Employers often take seriously the opinions and recommendations of those who have worked with a person in the past, or who know their skills, capabilities and work habits well.

The outline above explains how to write a letter of recommendation that the requester will truly appreciate, and that will help them land the job. Don’t let the task intimidate you; just write in a professional manner following the tips above.