Executive Secretary Job Description
The job of an Executive Secretary involves providing secretarial and administrative support to executives, including tasks such as answering phones, receiving and distributing mails, gathering and updating files, issuing correspondence, ordering supplies, and photocopying materials, among others.
Education/Experience Requirements for the job of an Executive Secretary: A successful candidate must possess a high school diploma. Some companies prefer those who have an associate’s degree and at least 3 years of experience as a secretary.
Skills of an Executive Secretary include but are not limited to: Excellent written and verbal communication skills, organizational and multi-tasking skills, advanced computer skills (particularly Microsoft Office programs), proven customer service skills, business and management skills, coordination, strategic planning and leadership skills.
Specific work elements of the job as an Executive Secretary include but are not limited to: Reading and analyzing memos, reports and submissions; opening and distributing incoming correspondence; filing and retrieving corporate records, reports and other documents; preparing agendas; making travel arrangements and scheduling meetings for executives; conducting research and compiling data; transcribing and distributing minutes of meetings; preparing memos, reports, letters, invoices and other documents; setting up and overseeing procedures and policies; supervising and training clerical staff; reviewing operating procedures; and explaining administrative procedures for employees, among others.
