Administrative assistants provide a variety of support services to one person, a group of people, or an entire department. They are highly talented individuals who are able to maintain focus under pressure and manage multiple projects at once. They possess the ability to maintain a professional demeanor even under the most trying circumstances. Administrative assistants may specialize in an area or choose to provide more generalized office, clerical and administrative services.
Talented and experienced administrative assistants are in high demand. To gain the upper hand over your competition, you need an attention-getting resume. It should clearly state your skills and abilities, as well as notable achievements. Articulate why you are the best candidate for the position and support your claim with proof based on accomplishments.
Your resume is your first impression. Strive for a clean, professional layout that demonstrates professionalism. Proofread and spell check before sending. It takes time and work; however, landing a good job makes up for the effort invested. Below is an example of Administrative Assistant resume that you can use as a template to write your own.
Candice Dillard 330 Longshore Drive
262-858-9321 Austin, Texas 78652
Highly skilled administrative assistant who excels in high energy environments. Dedicated, motivated and results-oriented professional adept at supporting one or more individuals. A resourceful problem solver with the proven ability to prioritize multiple projects at once and to maintain focus under pressure. Excellent organizational and time management skills with the proven ability to coordinate daily schedules of multiple internal and external stakeholders.
Areas of Expertise
•Microsoft Office Suite
•Travel and Conference Planning
Administrative Assistant, Stevens Oil & Gas Company, Inc.2/2009 – Current
Provide support for sales department, which include two directors, three senior managers, and four sales associates. Responsible for overseeing all office functions, including meetings, conferences and customer presentations.
•Manage daily calendars, create meeting agendas, and schedule telephone and video conferences
•Draft business letters to customers and project updates for executive management
•Designed new color coded filing system to organize departmental files
•Organize and plan weekly conferences
•Transcribe handwritten notes into typed reports
•Create online databases to facilitate customer information retrieval
•Book airline and hotel reservations for senior management business travel
•Manage departmental expenses according to approved budgets
•Create PowerPoint presentations for business presentations
•Create job requisitions and post job openings on the company website
Receptionist, Southwest Supplies6/2007 – 1/2009
Managed reception area for large industrial supply company. Responsibilities and duties included greeting customers, answering and transferring calls, scheduling appointments, and answering customer questions about product offerings.
•Created, maintained and updated electronic customer filing system
•Managed inventory and ordered office products
•Scheduled routine maintenance for office buildings
•Screened incoming calls and email for sales department
•Posted company updates on social media websites
•Updated online product catalog on a weekly basis
•Coordinated updates to paper catalog with vendors
•Organized and distributed incoming mail and managed and metered all outgoing mail
Education and Certifications
•Bachelor of Arts: English, University of Austin, 2007
•Microsoft Office Certification
•Business Negotiation Skills Certification
•Time Management for Organizational Efficiency Certification
•Volunteer at Austin Food Bank
•Volunteer for Annual Jerry’s Kids Fundraiser