Administrative Specialist Responsibilities and Duties

Prepare and maintain company documents and reports.

Make travel arrangements including airline and hotel reservation for employees.

Schedule meetings, book meeting rooms and prepare meeting agenda.

Answer and route phone calls and take messages.

Handle incoming and outgoing mails.

Organize trainings, client meetings, team meetings and events as needed.

Provide operations support and documentation support for Managers.

Monitor and manage expenses within the allotted budget.

Review and approve the expense reports.

Determine the administration issues and resolve them for smooth office operations.

Manage the calendar of senior managers on daily basis.

Provide support in preparing project documents, reports and brochures.

Coordinate the administration activities involved in the employee recruitment, performance evaluation and termination processes.

Review and revise the work order for administration staff daily.

Monitor the service calls and dispatches them accordingly.

Coordinate with inside staffs and outside agencies for daily administrative operations.