When leaving your current job, you of course want to do everything according to proper legal processes. One of the first things you should do is to write a legal resignation letter. This will confirm your exact date of resignation, give all other important details and be sent to the company for your permanent file. This guide can get you started on writing a letter that can cover the legal aspects of your resignation.
Format and Content
Start by giving a brief announcement of your intentions to resign, with the exact effective date. From a legal standpoint, it is very important to work that into a legal resignation letter format so that it can be properly recorded. Next, write down any important work-related information, such as your plans to transfer responsibilities before you leave. Include your phone number in case any clarification is needed, and use the closing paragraph to apologize for the inconvenience and say thanks for the job experience you earned. If you have a professional letterhead, type on that and always pay attention to your spelling.
Constructing a letter that will get the legal aspects taken care of does take a little bit of experience and strategizing. Take a look at this legal resignation letter sample from an assistant manager who is going through the process of resignation. She wants to make sure all the details are officially recorded and on file with the company, so she carefully writes this letter to include all important information.
Mary Anne E. Calvin
Amos J. Peters
March 1, 2014
Dear Mr. Peters,
I am just writing to confirm my resignation from ABC Company due to my upcoming career change and subsequent return to school. I have thought about this for a long time and decided that it is the best thing for me to do. My resignation will come into effect on March 15, 2014, so please accept this letter as my official two weeks’ notice. I appreciate your patience and cooperation with me at this time.
I apologize in advance for any inconvenience that may be caused by my resignation, and will strive to minimize such. I of course plan to work as hard as ever during my last two weeks. I will finish all of my current projects and work with my replacement, training her to take over my responsibilities in an appropriate manner. If you wish to discuss this matter with me any further, please do not hesitate to contact me at (555)555-5555 or email@example.com. I hope I can look forward to hearing from you.
Working at ABC Company has been a great experience for me that I will always remember with fondness. I am grateful for the valuable experience I have earned and know that it will serve me well in my future endeavors. I wish the company continued success and thank you for your understanding.
Mary Anne Calvin
Mary Anne E. Calvin