A direct letter to someone who is perhaps in your office still ought to follow the simple rules of letter writing. In order to do this you should follow a direct letter format so that you stick to the formula normally prescribed. Below we have produced a direct letter format in order for you to use

Contact Information

Your Name
Zip Code
Dear (insert first name of contact)

Paragraph 1:

Because this is a direct letter there will only be two paragraphs in total, so it is important to get to the point immediately. State all of the points you need to make logically and concisely, and make sure not to skirt around the subject. The reader should be in no doubt of what you mean within the first couple of sentences and your first paragraph should be no longer than this.

Paragraph 2:

Briefly go over the main point of your letter, and mention that you would like a response in the appropriate time frame. Follow this with a polite sentence stating that you are looking forward to hearing from them and make sure to thank them for taking the time to read your letter.
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