Dear Dr. Thomas:
I have recently relocated to Chattanooga, Tennessee and am seeking a position as a medical receptionist. I have 2 years’ experience working as a medical receptionist at XYX Pediatrics in Raleigh, North Carolina. An extremely busy practice, XYZ Pediatrics has 6 doctors with a minimum of 3 in the office during all office hours. All doctors were on staff next door at XYZ Children’s Hospital; therefore the practice took care of children with a wide variety of diseases and disorders, referring some to the specialists associated with the hospital. There was a great deal of responsibility associated with my job at XYZ.
With such a busy practice, one of my most vital duties was to make sure all federal HIPAA regulations pertaining to patient privacy were observed at the front desk, in the waiting room and on the telephone. Along with checking patients in for appointments I answered a constantly ringing phone, transferring all calls to the appropriate nurse, medical records professional or other office staff member. I learned to recognize patients who needed to see a doctor immediately and possibly should have been in the emergency room at the hospital. I obtained all proper insurance documents from patients’ parents or guardians and assisted in verifying coverage.
I greatly enjoy working in a pediatric practice and getting to know the children and their parents. I always got to work early to make sure the toys in the waiting room were arranged attractively and the children’s books and magazines were displayed and easy to reach. I monitored toys to make sure there were no broken pieces that could harm children and kept current magazine subscriptions out for the parents. I selected a series of children’s movies to be shown on our large screen every morning and kept the coffee pot and water bottles in the waiting room replenished throughout the day.
Attached is my resume and a reference letter from Dr. Harry Winsome at XYZ Pediatrics. I would appreciate being considered for a job as the medical receptionist at Chattanooga Children’s Practice and am available for an interview any time. Please feel free to contact me on my cell phone at (555)-555-5555 or via email at [email]
Example 2 -Unadvertised Opening
This medical receptionist cover letter example is from a recent high school graduate seeking a position at any local medical practice. She has been accepted into a two-year program at an area community college where she will be attending evening classes with the goal of earning her Medical Assistant’s Degree.
Dear Practice Administrator:
My name is Sarah Robins and I just graduated from XYZ City High School. I have been accepted to XYZ Community College where I will be studying to obtain my Associate’s degree in Medical Assisting. I will be attending evening classes so that I can work full time during the day, and I am currently seeking employment, preferably in a physician’s practice.
I am applying for a job as a medical receptionist at XYZ Family Medical Practice. I have attached an application, my rйsumй and a letter of reference from the health occupations teacher at my high school. I took all of the health occupations courses that were available at my high school, and I was a member of our school’s chapter of the Health Occupations Students of America for all four years serving as president my senior year. I also volunteered at XYZ Medical Center two evenings a week and every other Saturday for the last two years of high school.
For the past two summers I have worked as a receptionist at my uncle’s trucking company where I gained experience answering the phones, directing calls and answering customer questions. I was also responsible for scheduling appointments with drivers and management as well as assisting with the creation of month end reports for managers. I believe my experience working as a receptionist each summer combined with my knowledge gained in the health occupations classes in high school make me uniquely qualified for a position as a medical receptionist.
I hope that you will review my application and resume and consider me for the available medical receptionist job at XYZ Family Medical Practice. I am available for an interview any time at your convenience and can be reached on my cell phone at (555)-555-5555 or by email at [email]
Example 3 – Response to Job Postings and Classifieds Ads
This medical receptionist cover letter example is for an experienced receptionist who has recently relocated to a different city and is looking for a new job. She has previously worked as a receptionist at an outpatient surgery center, but is willing to work at any medical office to secure employment.
Dear Practice Manager:
I am responding to your ad in the Orlando Sentinel for the open medical receptionist position at ABC Ob Gyn Center. For the past 2 years I have worked as the medical receptionist at XYZ Outpatient Surgery Center in Jacksonville until my recent move to Orlando due to my husband’s job transfer. I have completed one of your online applications and attached my resume and a reference letter from my previous employer.
Your ad calls for a self-motivated individual with excellent computer, communication and customer service skills. I believe I meet all of your criteria. I am proficient with the entire Microsoft Office Suite including Word, Excel, Access and PowerPoint. In addition I have extensive experience operating a digital telephone system as well as a computerized scheduling system. Your ad indicates that you have a large Spanish speaking patient population, and I am fluent in Spanish as well as English.
I have experience verifying insurance coverage and posting payments. At my previous job, I also backed up the insurance and private pay billing departments as well as the medical records department during exceptionally busy times. I am available to work overtime, into the evenings and on weekends when necessary. I greatly enjoy working with the public and helping patients begin their journey to a life of health and well-being. I am confident that I would do an excellent job assisting patients at ABC Ob Gyn Center.
I have a degree in Computer Technology from ABC Community College where I graduated in 2009 with honors. I hope you will consider my attached application, resume and reference letter. I believe I would be able to skillfully handle the position of medical receptionist at your practice. Please feel free to contact me with any questions or to schedule an interview at (555)-555-5555 or via email at [email]