Dear Mr. Vincent:
I have recently moved to Los Angeles from Seattle where I was the personal assistant to Mr. Claude Morris, CEO of XYZ Software Developers, Inc. My name is Sherry Oliver and I have moved to L.A. to be near my younger sister who recently had twins. Mr. Morris knew you in college and suggested I contact you about working as your personal assistant. He was kind enough to write a reference letter for me which is attached along with my resume.
One of my most important duties when working for Mr. Morris was keeping one schedule for him which included all corporate meetings, speaking engagements, interviews, exercise time, luncheons, doctor and dental appointments, haircuts, massages, family events, his children’s activities, cocktail parties, receptions and anything else that required he make an appearance. I came to learn how important family was to Mr. Morris as well as which engagements to turn down and which ones to put on his schedule.
Another crucial role I played as Mr. Morris’ personal assistant was making all of his travel arrangements, and he traveled quite extensively. I booked his corporate jet for some trips and commercial airlines for others. I booked limousines sometimes and rental vehicles other times. I made arrangements for hotel accommodations and dinner reservations. The travel arrangements I made for Mr. Morris were for both business trips and family vacations. I also ran any errand, either business-related or personal throughout each day.
I was also responsible for handling all of Mr. Morris’ phone calls and emails, both business and personal, and deciding which ones required his personal attention. I am a skilled, professional and discreet personal assistant and believe I would do an excellent job for you. Please feel free to contact me at your convenience on my cell phone at (555)-555-5555 or via email at [email]
Example 2 -Unadvertised Opening
This personal assistant cover letter example is from an individual who has worked as a personal assistant for an American novelist who is retiring and moving to the south of France. The assistant has been given a generous severance package but is looking for another job as a personal assistant.
My name is Alexandra Tate and I have served as the personal assistant to popular novelist Ivy Edwards for the past five years. As you may know, Ms. Edwards is retiring, has no plans to write any more novels and is moving to the south of France. She has been extremely generous in writing a reference letter for me which is attached along with my resume. I will miss her terribly, but look forward to serving as a personal assistant for someone else in the next chapter of my life.
I believe I have a gift for being an excellent personal assistant as I am self-motivated, highly organized and technologically savvy. I did everything for Ms. Edwards from pre-interviewing potential research assistants to picking up her dry cleaning. I am a quick study and was able to determine which of Ms. Edwards’ many phone calls and emails she needed to handle for herself and which ones I could handle for her.
Ms. Edwards traveled extensively for research, book signings, meetings, speaking engagements and leisure and I was responsible for all travel arrangements, both domestic and abroad, including airline reservations, hotel accommodations, limos or rental cars and meals. I also made sure that Ms. Edwards had all of the special creature comforts that made her travel more pleasant including things like special snacks and juices in the hotel room, time spent at an area spa, books and magazines she wanted delivered to the hotel room and special arrangements for her little yorkie, Mac. I even kept Mac with me at times when it was not feasible for her to take him on her travels.
I hope that you will consider my attached resume and reference letter and call me for an interview. I am available any time at your convenience and can be reached on my cell phone at (555)-555-5555 or by email at [email]
Example 3 – Response to Job Postings and Classifieds Ads
This personal assistance cover letter example is from an individual who has worked as the assistant for a disabled person. Her employer recently passed away unexpectedly and she is looking for another position. The applicant is accustomed to living with the employer and is willing to relocate to secure employment.
Dear Ms. Vanderbilt:
My name is Lucy Church and I am responding to your ad in the Dallas Morning News for a personal assistance. I am an experienced assistant having worked for the late Charlotte Brown of Austin with whom I believe you were acquainted. I reviewed your list of requirements outlined in the newspaper posting and can assure you that I meet all qualifications. Additionally, I am able to live in your home as I had living quarters in Ms. Brown’s home. Attached to this letter is my resume along with a letter of reference from Ms. Brown’s daughter, Ms. Emily Brown Andrews.
I am flexible and able to work with any schedule that you require. I am able to keep up with physician appointments and dispense medication according to the physicians’ instructions as well as make sure dietary requirements are met and altered when necessary. It is my goal to be a superior companion noticing any subtle changes in my employer’s appearance or behavior that may require a call to a family member or a physician. I sincerely enjoy accompanying my employer on outings other trips.
As far as time off is concerned, I am able to work with your family members to schedule vacation time for myself well in advance and at a time that is convenient for everyone. My only family is a sister and her two sons who also live in Dallas; therefore I would be thrilled to move back to the area. I hope that you will seriously consider my attached resume and reference letter and call me for a personal interview.
I am easily reached on my cell phone at (555)-555-5555 or you may email me at [email] Please feel free to contact me at your convenience. I would be happy to speak with you or anyone else in your family.