Dear Human Resources Manager:
My name is Carol Sanders and I am submitting my resume for an administrative assistant position at XYZ Airlines in Atlanta, Georgia. I have 18 years’ experience working as an administrative assistant at ABC Airlines in Nashville, Tennessee. I spent 10 years as an assistant to the Director of the Personnel Department and the last 8 years assisting the Director of the Public Relations Department. I am willing to use my skills as an administrative assistant in any department at XYZ Airlines and hope you will seriously consider my resume.
I have recently relocated to Atlanta due to my husband’s job transfer and need to find employment soon. I have always wanted to work for XYZ Airlines as it is the top airline in the nation. The level of service to passengers is second to none and the flight records are impeccable. I would be thrilled to work for XYZ and know that my administrative skills would benefit any department in the company.
I have excellent computer skills including proficiency in all areas of Microsoft Word 2010, Access, Excel and Power Point, and I understand that most of your administrative assistants frequently use these programs. In addition, I have experience with budgets and accompanying financial reports as well as experience supervising a clerical staff. I always welcome the opportunity to learn new techniques and skills and look forward to a training program at XYZ Airlines if there is a place for me there.
A chance to come in to the XYZ Airlines corporate office to interview with a representative is something I would greatly appreciate. I know your representative would have a plethora of questions to ask a prospective administrative assistant and I am prepared to answer all of them. Please feel free to contact me by phone at (555)-555-5555 or via email at [email]
Ms. Carol V. Sanders
Ms. Carol V. Sanders
Example 2 -Unadvertised Opening
This administrative assistant cover letter example is from an assistant who would like to relocate to a larger city. The applicant, who is willing to work in any department, is looking for a job at a national bank and has 15 years’ experience as an assistant at a community bank.
Dear Human Resources Director:
Attached you will find my resume that I hope you will consider when you have any opening that matches my skill set. I have a Bachelor’s Degree in Finance and have worked as an assistant to the Director of the Loans Department at ABC Community Bank in Scranton, Pennsylvania for the past 9 years. Prior to that position I was an assistant to the Director of the Audit Department at ABC for 6 years. My husband and I recently relocated to Philadelphia to be closer to his ailing parents. We have wanted to move to a larger city for some time now as there are better job opportunities available.
I have extensive experience using Macrobank5+, AFT Solutions software and Continuity Engine-Control which I know are important technologies used at XYZ National Bank. I am proficient at putting together customized reports for my superiors detailing loan statistics, and I also have a great deal of experience producing Excel spreadsheets for a wide range of standard reports. In addition, I have considerable experience assisting callers on the phone as well as attending Chamber of Commerce and other events to represent the bank.
It would be my honor and privilege to work for XYZ National Bank as this has always been my dream. I am happy to attend any training classes or other continuing education courses in order to qualify for an assistant position. I am also willing to work in any department that has an opening where my skills would be an asset. I am available any time at the phone number and email address on my resume. My former boss, Martin Jones, at ABC Community Bank is listed as a reference on my resume. Feel free to contact him. I am available for an interview at your convenience. Thank you for your consideration.
Sandra L. Robinson
Example 3 – Response to Job Postings and Classifieds Ads
This administrative assistant cover letter example accompanies a resume for a person applying for a position as an assistant to the Director of Media Relations at a hospital. The applicant recently relocated to a new city after working as an assistant for 12 years at a hospital in another town.
Dear Director McDonald:
My resume is attached and I am responding to an advertisement in the Florida Times-Union online newspaper for the position of administrative assistant to the Director of Media Relations at XYZ Hospital. I have worked as an administrative assistant for the past 18 years at ABC Medical Center in Miami, Florida. The last 8 years I worked as an assistant to the Director of the Public Relations Department and the 10 years prior to that I was the assistant to the Director of the Human Resources Department. My family and I have recently relocated to Jacksonville to live in a smaller, quieter town and to be closer to our son who is an assistant professor at the university.
Your ad indicates that you are looking for someone with extensive experience with Apple Mac programs as your staff works on Mac laptops. I have exactly those qualifications, and I am a quick study always ready to advance my technological abilities. I have excellent skills with all parts of the iWork suite including the most recent updates. I am not only proficient with the Pages and Numbers applications, but I have mastered the Keynote application as well. I am also accomplished with the Aperture, Final Cut Pro X and Motion 5 applications. Additionally, I am very eager to learn more and welcome the opportunity for continuing education.
My previous director, Denise L. Sharp, indicated that she would be happy to give me a good recommendation. Her contact information is on my resume. I am available for an interview any time at your convenience. My cell phone number and email address are listed on the attached resume. Working for Florida’s top research hospital, XYZ, has always been one of my life’s goals and I hope you will consider me for this position.
Amanda C. Armstrong