Dear Ms. Miller:
My name is Teri Lawrence and I have just graduated with honors from XYZ City High School. In my class of 437, I graduated number 8. I have been accepted to XYZ State University, will begin classes this fall and will be living in the XYZ Freshmen dorm. I am applying for a position as a data entry specialist and would be able to work in any building on campus and in any department. I understand that the supervisors at many of the data entry specialist jobs on campus are able to work around students’ class schedules each semester, and, if employed in one of the offices, I would do my part to be on the job when I am not in class.
I do have quite a lot of data entry experience. My father owns a large company, XYZ Boats and Marine Supplies, Inc., that rents and sells boats near the marina, and the company also sells boat parts to customers and other companies all over the U.S. I have worked for my dad’s company every summer and several days a week after school for the last 3 years as a data entry specialist. I keyed in customer orders, answered phones and followed up on backorders. I am able to type 80 words a minute with very few errors. As it is imperative that customer orders are accurate, I am accustomed to checking my work before uploading and I am a fast and accurate proofreader.
Attached is a general job application from XYZ State University as well as a resume and a letter of reference from my immediate supervisor at XYZ Boats and Marine Supplies, Inc. I would greatly appreciate your consideration for any data entry job on campus. I am available for a personal interview at your convenience and can be reached on my cell phone at (555)-555-5555 or by email at [email]
Example 2 -Unadvertised Opening
This data entry specialist cover letter example is from an individual who has been staying home caring for small children for several years. Now that the children are in school, she is looking for a part-time data entry job or one with flexible hours that can be done at home.
Dear Ms. Stanley:
My name is Kaye Franklin and I have been a stay-at-home mom for the past 6 years. Prior to having children, I was a data entry specialist in the Air Freight Department at XYZ Airlines. My husband is a teacher; therefore I have been able to do some data entry work through a local temporary service filling in for vacationing employees during the summers and during the Christmas breaks in December when my husband was able to be home with the children. I greatly enjoy the work, and now that my children are in school, I am able to work every day throughout the year; however I would prefer a part-time position if possible.
By working during the summers and Christmas breaks, I have been able to maintain my typing skills at 90 words per minute. In addition, I have a small office in my home and would be able to work at home in the evenings as well as part-time in a professional office setting. I have an Associate’s Degree in Computer Sciences and do plan to complete my Bachelor’s Degree when my children are a little older. My attached resume includes a letter of reference from Susan Thomas who owns XYZ Temporary Services where I have been working periodically over the last 6 years. Although I have enjoyed my assignments through Susan’s company, I would prefer to be a permanent employee at this time.
I hope you will consider me for a data entry specialist position in your company when one becomes available. I am an extremely dedicated and dependable person and it is important to me to fulfill all of my commitments on time and with accuracy. I am available for a personal or telephone interview at your convenience and can be reached on my cell phone at (555)-555-5555 or by email at [email] Thank you for your consideration.
Example 3 – Response to Job Postings and Classifieds Ads
This data entry specialist cover letter example is from an individual who works in the data entry department of a small printing company. He is applying for a job opening that is has been advertised at a larger printing company. He has a college degree and one year of experience.
Dear Mr. Spencer:
I am applying for the available position of data entry specialist at ABC Printing Company. My name is William King and I currently work in the Data Entry Department of XYZ Print Shop here in Vancouver. I have been working at XYZ for one year. This is my first full-time job since graduating from XYZ Community College in 2012 with a Bachelor’s Degree in Computer Science.
Your job posting calls for an individual who can type in excess of 70 words per minute, is detail oriented and able to work extra hours when faced with a tight deadline or large order. I am able and willing to do all of those things. I type 85 words per minute, am extremely detail oriented and am able to work as many hours as you need, including evenings and weekends.
It is my great desire to work for ABC Printing Company as it is highly respected in the community, the state and the country. I want to find employment with a company where there is room to learn and to advance my career, and I believe ABC fits that description. Along with normal data entry duties, I am interested in becoming involved in some of the volunteer opportunities as well as community service activities for which ABC is well known.
I hope you will seriously consider me for this position. I have attached one of ABC Printing Company’s completed applications for employment along with my resume and a letter of recommendation from my supervisor at XYZ Print Shop. I am available any time at your convenience for a personal or phone interview. Please do not hesitate to contact me on my cell phone at (555)-555-5555 or by email at [email] It would be my great privilege to work at ABC printing Company and I look forward to talking with you soon.