Great Sample Resume

Efficient School Secretary Job Description

A school secretary works in the administrative office of an elementary school, middle school, or high school, and is responsible for performing daily clerical work. The job description of a school secretary involves interacting with students and parents, tracking attendance records, mailing school forms, and managing the school calendar.

Position Description

A school secretary answers the office phone and transfers calls as necessary, processes tuition payments, maintains student records, welcomes school visitors, and handles any day-to-day clerical needs required by the school.

Essential Duties and Responsibilities of a School Secretary

  • Answer telephone and addresses caller questions and concerns.
  • Transfers calls to proper individual and/or department as needed.
  • Mails student report cards, school brochures, and other necessary forms.
  • Welcomes visitors to the school and provides directions around the building as needed.
  • Types up and contributes to school bulletin or newsletter.
  • Assists in designing and drawing up promotional and informational materials for parents.
  • Provides students with tardy slips.
  • Maintains records of student absences.
  • Accepts and processes tuition and school lunch payments from parents.
  • Makes bank deposits.
  • Sorts and distributes mail delivered to school office.
  • Contacts parents in the event of student illness or behavioral issues.
  • Maintains student records and files.
  • Uses computer database or filing system to update records as necessary.
  • Manages and updates school calendar.
  • Provides administrative support to principal or other upper level administrator as needed.
  • Takes dictation and transcribes documents.
  • Attends office meetings and takes minutes.
  • Distributes paychecks to school staff.

Required Knowledge, Skills and Abilities

  • Demonstrates strong interpersonal skills.
  • Maintains professional and friendly demeanor.
  • Possesses excellent organizational skills.
  • Is capable of managing time efficiently.
  • Demonstrate ability to multi-task effectively.
  • Works well with a variety of students, administrators, and parents.
  • Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.
  • Possesses basic computer skills and knowledge of word processing programs.
  • Is familiar with budget and publishing software such as Quicken and Adobe.
  • Demonstrates ability to think creatively.
  • Demonstrates strong writing and editing abilities.
  • Possesses excellent telephone etiquette.
  • Communicates clearly and effectively.
  • Is capable of handling confidential student records in a responsible fashion.
  • Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners.

Education and Experience

  • High school diploma or GED is required.
  • Bachelor’s Degree is recommended.
  • Previous work experience in an office setting is required.

Work Environment

  • The majority of working hours will be spent in an office setting.
  • Light physical activity such as walking and standing, is required on a daily basis.
  • Some local travel to complete office errands may be required.


  • The average salary for a school secretary is between $30,000 and $35,000 per year.
  • Salaries range from $20,000 to $50,000 depending on the school district and years of experience.

Create your own professional looking resume for free using our resume builder!