Employment Specialist Job Description

An employment specialist works in the human resources department of a company or for a recruiting service, and is responsible for matching individuals with open positions. The job description of an employment specialist involves strong organizational and interpersonal skills as well as a detailed knowledge of the current job market.

Position Description

An employment specialist contacts candidates about open positions, conducts interviews, works as a liaison between clients and applicants, and assists with the final hiring process.

Essential Duties and Responsibilities of an Employment Specialist

  • Consults with HR director, client, or recruiting director to determine details of open positions.
  • Notes the specific qualifications, background, and skills required of top candidates.
  • Uses online career sites or job networks to contact potential individuals who meet these criteria.
  • Creates and maintains network of industry professionals.
  • Schedules and conducts interviews.
  • Provides information to candidates about open positions.
  • Creates short list of applicants for particular positions.
  • Presents details of qualified applicants to client or manager.
  • Contacts individuals to offer them positions when applicable.
  • Assists in preparing offer letters.
  • Meets with job seekers at a recruiting firm.
  • Takes note of the applicants desirable positions, skills, and qualifications.
  • Maintains database of applicant and client information.
  • Matches applicants to client companies as positions open.
  • Provides counseling to job seekers regarding interview technique.
  • Administers typing skills and basic math tests to submit to clients.
  • Provides advice to applicants regarding revisions and updates to their resumes.
  • Travels to visit clients and desirable job candidates.
  • Conducts background checks and previous employment verifications.

Required Knowledge, Skills and Abilities

  • Demonstrates detailed knowledge of current trends in the job market.
  • Possesses awareness of proper resume formatting and style.
  • Is capable of conducting independent research.
  • Possesses strong writing and editing skills.
  • Demonstrates strong organizational skills.
  • Exhibits awareness of company or client goals and mission.
  • Demonstrates strong organizational skills.
  • Communicates clearly and effectively.
  • Possesses excellent typing and computer skills.
  • Is familiar with Microsoft Office Suite.
  • Exhibits solid interpersonal skills.
  • Demonstrates patience when working with novice job seekers.
  • Is willing and able to conduct local and national travel.
  • Possesses solid negotiation and persuasive skills.
  • Possesses awareness of a company’s competitive market.
  • Exhibits knowledge of appropriates compensations and benefits for particular positions.
  • Is capable of responsibly handling sensitive and confidential information.

Education and Experience

An employment specialist holds a Bachelor’s Degree in Human Resources, Employee Relations, Business, or a related field. Most employment specialists have held previous jobs in the recruitment or human resources industry.

Work Environment

An employment specialist spends the majority of his or her working hours in an office setting, meeting with applicants and clients. Some travel to meet with clients or high-profile job candidates may also be required. Employment specialists generally work 40-hour weeks, though travel may extend the length of the workweek.


The average salary for an employment specialist is $40,000 per year. Salaries range from $30,000-$60,000 per year depending on years of experience and company profile. Some employment specialists at recruiting agencies also receive commissions for bringing on new clients or permanent employees.

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