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Top Recruiting Coordinator Job Description

A recruiting coordinator works for a staffing firm or in the Human Resources department of a mid to large sized company, and oversees the recruitment, interviewing, and hiring process of new employees. A recruiting coordinator job description involves reviewing resumes, contacting prospective employees, and negotiating compensations.

Position Description

A recruiting coordinator trains and oversees a team of recruiters, reviews resumes and CVs, navigates forums like Career Builder and Monster, and organizes meetings with potential new hires.

Essential Duties and Responsibilities of a Recruiting Coordinator

  • Uses career sites like Monster and Career Builder to locate qualified prospective employees.
  • Reads and sorts cover letters and resumes.
  • Writes up and posts job descriptions for career websites.
  • Contacts prospective employees.
  • Schedules interviews.
  • Creates list of interview questions based on the position and the company requirements.
  • Conducts phone or face-to-face interviews with individuals to assess their qualifications and fit for a company.
  • Assists in hiring team of company recruiters or HR personnel.
  • Trains new recruiters.
  • Leads team meetings to discuss goals and strategies for recruitments.
  • Oversees recruitment activity.
  • Maintains records of interviews and hires.
  • Devises ways of improving the recruitment process.
  • Works with HR department to negotiate salary and benefits and draw up contracts.
  • Submits short list of potential hires to company manager and CEO for review.
  • Schedules final interviews with upper level administrators.
  • Notifies employees who have been hired.
  • Contacts possible clients that may benefit from the use of a recruiter.
  • Meets with clients to discuss and promote recruiting services.
  • Attends job fairs to recruit personnel.

Required Knowledge, Skills and Abilities

  • Exhibits a professional, confident, and outgoing demeanor.
  • Demonstrates strong organizational skills.
  • Possesses solid leadership skills.
  • Demonstrates ability to think analytically and strategically.
  • Possesses knowledge of company mission and goals.
  • Demonstrates familiarity with Microsoft Office Suite.
  • Possesses excellent telephone etiquette.
  • Communicates clearly and effectively.
  • Possesses knowledge of basic contract formats and benefits packages.
  • Works well with a team.
  • Is capable of devising effective interview questions to determine an interviewee’s capabilities.
  • Exhibits strong listening skills.
  • Is willing and able to travel locally or nationally for client visits and conferences.
  • Demonstrates ability to think creatively.
  • Manages time efficiently.
  • Possesses strong writing skills.

Education and Experience

A recruiting coordinator holds a Bachelor’s Degree in Human Resources or Business Administration. Some coordinators also hold Master’s Degrees in a related field. To become a coordinator, it is also necessary to have several years of experience in the human resources or recruitment sector.

Work Environment

A recruiting coordinator spends the majority of his or her working hours in an office setting, contacting and meeting with clients and interviewees. Workweeks are generally 40-hours, but many recruiters work overtime to enhance their client list. Some local travel to meet with prospective clients may be necessary.


The average salary for a human resources coordinator is approximately $40,000 per year, though salaries range from $29,000 to $55,000 depending on the company and years of experience. While many coordinators just receive an annual salary, those that work for external staffing firms may also receive commission for bringing in new clients.

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