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Resourceful Church Administrator Job Description

Church Administrator Job Description

The job description of a church administrator includes actively supporting the church’s core values, mission statement, vision and various ministries. A major part of the job involves handling the day to day operations of the church and managing money by dealing with budgets, bills, payroll and cash flow.

Position Description

A church administrator has responsibilities that are similar to those of a business manager or office administrator, and the scope of the job depends on the size of the church’s congregation.

Essential Duties and Responsibilities of a Church Administrator

  • Works with the church accountant to develop a budget, approve purchases and manage cash flow.
  • Prepares the payroll for all employees of the church.
  • Keeps personnel records; hires and fires church administrative staff members.
  • Maintains office equipment and office supplies.
  • Supervises other clerical or administrative staff members.
  • Assists the pastor with communications by handling written correspondence and phone messages.
  • Manages the church’s website, newsletter, magazine, bulletin, announcements and other publicity.
  • Keeps the church schedule for use of the fellowship hall for weddings and gatherings as well as the use of classrooms for Bible studies or other special courses.
  • Tracks church attendance and keeps reports on file.
  • Keeps the pastor’s appointment calendar and the calendars of associate pastors and other staff members.
  • Ensures that the physical buildings belonging to the church are well-maintained by contacting repairmen and overseeing their work.
  • Maintains all insurance policies associated with the church and keeps an inventory of all church property including vehicles and equipment.
  • Schedules the cleaning crew and landscapers who keep the church property maintained inside and out.
  • Manages energy use in the church and works to make it as efficient as possible.
  • Administers the records of the church and official documents.
  • Answers questions from members and other staff regarding administrative processes.
  • Keeps the master church calendar and makes sure there are no conflicts.

Required Knowledge, Skills and Abilities

  • Demonstrates excellent interpersonal and leadership skills.
  • Displays strong verbal and written communication skills.
  • Has exceptional mathematical abilities.
  • Pays close attention to detail and has excellent record keeping abilities.
  • Possesses strong technological abilities and has knowledge of computer programs such as Microsoft Word, Excel, PowerPoint and Access.
  • Has the ability to operate standard office equipment.
  • Demonstrates knowledge of and is able to apply standard bookkeeping skills and accepted accounting practices.
  • Possesses the ability to skillfully coordinate the work of a large group of volunteers.
  • Has knowledge of and supports the church’s mission statement, beliefs and commitment.

Education and Experience

  • Associate’s degree in business or accounting.
  • Bachelor’s degree in business or religious studies.
  • Certified Church Administrator designation from the National Association of Church Business Administration.
  • Experience working in a church office.

Work Environment

  • Works regular hours of 8:00a.m. to 5:00p.m. Monday through Friday.
  • Spends time in a climate controlled office environment.
  • Faces various deadlines associated with publications and finances.


  • The salary of a church administrator ranges from $25,000 to $55,000 depending on the size of the church, the specific responsibilities and years of service.

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