Church Administrator Job Description
The job description of a church administrator includes actively supporting the church’s core values, mission statement, vision and various ministries. A major part of the job involves handling the day to day operations of the church and managing money by dealing with budgets, bills, payroll and cash flow.
A church administrator has responsibilities that are similar to those of a business manager or office administrator, and the scope of the job depends on the size of the church’s congregation.
Essential Duties and Responsibilities of a Church Administrator
- Works with the church accountant to develop a budget, approve purchases and manage cash flow.
- Prepares the payroll for all employees of the church.
- Keeps personnel records; hires and fires church administrative staff members.
- Maintains office equipment and office supplies.
- Supervises other clerical or administrative staff members.
- Assists the pastor with communications by handling written correspondence and phone messages.
- Manages the church’s website, newsletter, magazine, bulletin, announcements and other publicity.
- Keeps the church schedule for use of the fellowship hall for weddings and gatherings as well as the use of classrooms for Bible studies or other special courses.
- Tracks church attendance and keeps reports on file.
- Keeps the pastor’s appointment calendar and the calendars of associate pastors and other staff members.
- Ensures that the physical buildings belonging to the church are well-maintained by contacting repairmen and overseeing their work.
- Maintains all insurance policies associated with the church and keeps an inventory of all church property including vehicles and equipment.
- Schedules the cleaning crew and landscapers who keep the church property maintained inside and out.
- Manages energy use in the church and works to make it as efficient as possible.
- Administers the records of the church and official documents.
- Answers questions from members and other staff regarding administrative processes.
- Keeps the master church calendar and makes sure there are no conflicts.
Required Knowledge, Skills and Abilities
- Demonstrates excellent interpersonal and leadership skills.
- Displays strong verbal and written communication skills.
- Has exceptional mathematical abilities.
- Pays close attention to detail and has excellent record keeping abilities.
- Possesses strong technological abilities and has knowledge of computer programs such as Microsoft Word, Excel, PowerPoint and Access.
- Has the ability to operate standard office equipment.
- Demonstrates knowledge of and is able to apply standard bookkeeping skills and accepted accounting practices.
- Possesses the ability to skillfully coordinate the work of a large group of volunteers.
- Has knowledge of and supports the church’s mission statement, beliefs and commitment.
Education and Experience
- Associate’s degree in business or accounting.
- Bachelor’s degree in business or religious studies.
- Certified Church Administrator designation from the National Association of Church Business Administration.
- Experience working in a church office.
- Works regular hours of 8:00a.m. to 5:00p.m. Monday through Friday.
- Spends time in a climate controlled office environment.
- Faces various deadlines associated with publications and finances.
- The salary of a church administrator ranges from $25,000 to $55,000 depending on the size of the church, the specific responsibilities and years of service.