Church Secretary Job Description

A church secretary offers clerical support to pastors and deacons in a church’s administrative offices. The job description of a church secretary requires a strong attention to detail, the capability to communicate well with parishioners, and an ability to stay organized.

Position Description

The church secretary handles a wide range of office tasks, from filing to answering phones to responding to emails, and also acts as a liaison between the parishioners and church’s administrative branch.

Essential Duties and Responsibilities of a Church Secretary

  • Answers phone calls in the church office.
  • Completes clerical tasks as necessary, including typing, filing, and copying.
  • Reads and responds to emails.
  • Welcomes visitors, addresses questions, and assists them with any problems.
  • Refers visitors and parishioners to pastors or other administrators when necessary.
  • Assists in planning church events.
  • Creates, updates, and helps distribute church event calendar.
  • Distributes mail that is delivered to parish office to the proper employees.
  • Acts as liaison to other volunteer organizations and church-affiliated committees.
  • Maintains all church records, such as information regarding baptisms and marriages.
  • Schedules meetings for church office employees.
  • Attends parish meetings, takes minutes, and distributes minutes to the proper channels.
  • Assists in writing, editing, printing, and distributing the weekly church bulletin.
  • Arranges details for weddings, funerals, baptisms, and any other events that require the use of the church itself.
  • Assists in hiring and scheduling junior secretaries, church volunteers, or student workers in the parish.
  • Maintains the in-office calendar and keeps staff up-to-date on upcoming meetings and events.
  • Assists finance manager in preparing payroll information, distributing checks, and maintaining office financial records.
  • Sends out church mailings.
  • Orders office supplies when necessary.
  • Keeps office clean and orderly.

Required Knowledge, Skills and Abilities

  • Demonstrates the ability to clearly and effectively communicate information to parishioners and visitors.
  • Demonstrates patience and understanding when dealing with confused, grieving, or difficult visitors to the office.
  • Is friendly and courteous, and works well with a wide range of different personalities.
  • Possesses knowledge of publishing, word processing, and financial computer software, including Word, Excel, WordPress, Quicken, and Adobe.
  • Exhibits strong organizational skills.
  • Pays close attention to detail.
  • Demonstrates familiarity with website building and html.
  • Is capable of efficiently multitasking on a regular basis.
  • Has the ability to think creatively, for purposes of designing the website and other widely distributed church materials.

Education and Experience

  • Minimum of high school diploma required.
  • Associates or Bachelor’s degree recommended.
  • Basic office work experience required.

Work Environment

  • The majority of the workday will be spent in an office setting.
  • Some light walking and lifting is required.
  • The workweek follows a traditional five days per week, 8 hours per day schedule.

Salary

  • The median salary for a church secretary is $27,000.
  • Lowest salaries are approximately $17,000, and the highest can be up to $41,000.
  • Salaries fluctuate from parish to parish depending on the church’s annual revenue

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