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Documentation Specialist Responsibilities and Duties

Revise and re-write all documents prepared by self and staff relating to procedures and reporting of programs.

Maintain specific styles and versions of program documents in collaboration with quality manager.

Coordinate with staff, vendors and technical specialists to decide upon material and graphics for documents.

Assist in production process and contribute towards reviewing and updating content and packaging of published documents.

Keep abreast on new technologies in documentation, publishing and development of document material through discussions with specialists and manufacturers.

Supervise production, reproduction and distribution.

Assist writers in resourcing data, drafting, proofing and reviewing documents, and in inculcating latest concepts.

Identify suitable suppliers and products through online research.

Supervise, assess and guide QA documentation.

Train, supervise and support staff in upgrading of methodologies for improving documentation

Assist in assessing audits and issue resolution.

Review documents to follow template a d formatting guidelines, and assist management to handle the department successfully.

Discard old methods and norms and follow latest guidelines in documentation.

Maintain quality records of documents.

Develop successful methodologies, describe and solve problems in collaboration with SMEs and staff.

Update personal documentation style through discussions and meetings, bring about positive changes, and ensure adherence to guidelines in personal work.

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