Project Management Coordinator Responsibilities and Duties

Review orders from technical and commercial standpoint during negotiation and order entry as required.

Control invoicing process together with accounting.

Coordinate with suppliers to ensure proper positive cash flow for project.

Coordinate with all departments to assist in accomplishing project goals and objectives.

Establish, participate and record all project team meetings for each proposal and initiative undertaken by management.

Develop and assign project work plans that document all requirements, deadlines, forms and actions required to successfully submit proposals on RFP’s, ITN’s, project initiatives.

Coordinate submissions of proposals and preparation of multiple copies.

Obtain appropriate signatures on documents.

Prepare cover pages, spines and tabs as required for projects.

Submit overnight and supervise receipt of proposals.

Supervise project team members on providing required documentation by deadlines specified in the specific work plans.

Ensure supervisor is notified of delays as necessary.

Research areas of interest as directed by management.

Maintain an electronic library by state of proposals in an organized manner.

Maintain other files to include research, competitive analysis, procurement policies and relevant service models.

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