When your business or organization is lucky enough to become the recipient of a grant, you should try to respond as graciously and professionally as possible. When a grantor has chosen to give money to a specific cause or purpose, they appreciate knowing that it is going to a grateful and responsible recipient. Writing a letter is a great way to show your gratitude and solidify a rewarding relationship with the grantor. Here is a helpful guide to writing a formal and sincere grant acceptance letter.
Format and Content
Write on your business or organization’s official letterhead if you have one, and pay close attention to proper spelling and grammar. You should have approximately three paragraphs in a good grant acceptance letter format. Open with your formal acceptance of the grant and a nice expression of your gratitude. You may also wish to say a few words about your organization and the plans you have for the grant. Give your contact information in case any further discussion is needed, and close with a few appropriate words of appreciation. Remember to sign and date the letter in the correct places.
If you are looking for ideas on how to best represent your business or organization in your formal letter to a grantor, looking at an example may be helpful. Here is a grant acceptance letter sample thanking the grantor and giving a formal notice of the acceptance. It also gives all the important details about the organization and what the funding will be used for.
I am just writing to acknowledge our receipt of a grant from ABC Foundation to ABC Community Organization in the sum of $50,000. As you know, our organization exists to serve our community and build a better tomorrow for all of our citizens by putting up better homeless shelters in our area. This grant from ABC Foundation will be very helpful in assisting us to reach our current goals. On behalf of everyone at ABC Community Organization, please accept our sincere gratitude for this funding.
Enclosed with this letter you will find a chart pertaining to our current project and the ways this funding will be used to help our community. If any further discussion is needed in regards to this matter, please do not hesitate to contact me at (555)-555-5555 or [email] and I will get back to you as quickly as possible.
We are very thankful that due to receiving this grant from ABC Foundation, our project will now be able to move forward in a timely manner to assist the homeless community and improve our society. We look forward to sending you positive reports on our progress. Thank you for your consideration in this matter.
Michael E. Mifflin
ABC Community Organization