In a missionary organization, you may often come into contact with many people who are interested in joining up with you to become a missionary. You will have to review their applications and decide which ones demonstrate that the applicant will be a great fit for the project. Once you have made your selections, you will have to write a missionary acceptance letter to those who have been accepted. Here is a quick guide to writing these letters effectively and professionally.
Format and Content
Try to write your letter as professionally as possible with a tone that is formal yet gracious and always using correct grammar and spelling. There should be approximately three paragraphs in a good missionary acceptance letter format. Start off by letting the applicant know that you have accepted his or her request to become a missionary with your organization, perhaps mentioning a few details regarding the acceptance. Give the organization’s contact details and any important information about the upcoming mission work. Close with a nice expression of appreciation for the applicant’s choice to go into missionary work, and remember to sign and date the letter in the proper areas as shown below.
Here is a missionary acceptance letter sample that may help give you some good ideas if you are stumped as to what to write. This letter notifies a young lady that she has been accepted as a new missionary and must prepare for an upcoming mission trip. It gives her all the important details as well as the contact information for the organization if she has any questions.
I am delighted to let you know that you have been accepted as the newest member of ABC Missionary Organization. Your application, combined with the letter of recommendation from your pastor and your deportment during our interview, have led us to believe that you will be a great addition to our program who is dedicated to serving the Lord alongside us. As you know, our organization sends its members all over the world to minister to our brothers and sisters. Our next project will be a trip to Sierra Leone on April 1, 2014.
Enclosed with this letter, you will find an information packet and membership forms. Please fill out the forms and return them to us by no later than February 15, 2014 in order to ensure your spot on our Sierra Leone trip. If you have any questions, please do not hesitate to contact me at (555)-555-5555 or [email] We look forward to hearing from you.
Our missionaries report that our projects are truly life changing and serve to bring them closer to God. We hope that you will experience the same and look forward to serving with you. Thank you for joining us at ABC Missionary Organization.
Heather M. Walsmith
ABC Missionary Organization