A promotion acceptance letter is given to an executive within a given company whenever an employee is selected for a new position of greater responsibility. The letter serves as formal notice that a worker will be leaving a particular position so that the human resources director can begin looking for a replacement, but is also written because doing so is good business etiquette.
Format and Content
The lettertalks about the position one is being promoted to, the effective date of the promotion, and a little bit about what the position entails. If there are any special stipulations involved in this promotion, these should be stated very briefly in the promotion acceptance letter format, as well. The writer of this letter should be very humble in the approach that’s taken, and not use this letter as an opportunity to brag or boast about accomplishments or achievements.
This promotion acceptance letter sample is being written by Mrs. Jasmine Murphy, a media specialist with Superior Care Hospital who is being promoted to public affairs director. The letter is addressed to Mrs. Susan Burton, the director of administrative affairs. Mrs. Murphy is being awarded this position on an interim basis, as the current director is taking a six-month leave of absence to attend to personal business. As a result, Mrs. Murphy will return to her normal duties once the current director returns.
I would like to take this opportunity to formally accept the position of public affairs director for Superior Care Hospital. It is with great pleasure that I humbly accept your generous offer to fill the position that will be vacated by our current public affairs director Jim Grayburn beginning November 1, 2013.
In accepting this position, I acknowledge that this role will only be a temporary assignment, as Mr. Grayburn is planning a leave of absence from approximately November 1, 2013 through April 30, 2014. I understand that after that time, he will assume his duties as director once again, and I will then return to my previous role as a media specialist here at the hospital.
As discussed during my interview, the public affairs director is responsible for generating positive publicity by way of interviews with members of the press, in addition to monitoring several social media networks on behalf of the hospital. I have been advised that one of the first orders of business will be to research online reviews of our facility in order to determine if any negative data is present. I will also be looking into scheduling tours of our hospital with a local television station in order to create some positive publicity.
I am looking forward to my new role here at the hospital, and will strive to achieve the level of quality and service you have come to expect from Mr. Grayburn over the years. Please do not hesitate to contact me if I can be of assistance to you in any way.