In your position on a private school’s student selection committee, you will often be responsible for correspondence with parents and students, especially sending letters to inform them of their acceptance into the school. Knowing how to write a great formal school acceptance letter is very important not only to your job, but to the parents and students who are eagerly awaiting the news. Here is a helpful guide to writing your letter in a formal and professional yet sincere way.
Format and Content
Since you are in the position of sending such an important letter, be sure to write formally on the school letterhead, paying close attention to grammar and spelling. The most formal school acceptance letter format should contain approximately three paragraphs, wherein you will give your congratulations on the student’s acceptance, give the necessary details for enrollment as well as contact details in case there are any questions, and close with a nice expression of thanks for the application. Be sure to sign and date the letter properly, as will be shown below in a sample.
Here is an official yet cordial school acceptance letter sample from a distinguished private kindergarten. It notifies the parents that their child has been accepted into their program. It gives a nice expression of thanks and congratulations as well as letting the parents know the next step to take. It also contains contact details for the admissions department in case the parents have any questions or concerns.
On behalf of Sunny Days Private Kindergarten I am pleased to congratulate you on our acceptance of your daughter Susan into our program. As you know, Sunny Days Private Kindergarten is the most exclusive program in the area and we have accepted only the finest applicants since our founding in 1975. We were very impressed with Susan’s skills and abilities and gladly chose her from our pool of applicants to enroll in our fall program.
In order to ensure Susan’s official enrollment into our fall program, please fill out and return the enclosed forms no later than August 15, 2014. Receiving the necessary information as soon as possible will help us facilitate Susan’s enrollment. In the meantime, please do not hesitate to contact us if you have any questions or concerns. Our telephone number is (555)-555-5555 and our email address is [email] We look forward to hearing from you.
We are delighted to accept Susan into our fall program and feel confident that she will make a great addition. We trust that your whole family will be pleased with the nurturing environment of Sunny Days Private Kindergarten providing a safe place for Susan to learn and grow. Thank you for choosing to apply with our program.
Lindsay S. Kemp
Sunny Days Private Kindergarten