Companies and organizations should send a nonprofit gift acknowledgment letter to individuals and entities that have given a contribution of $250 or more to a nonprofit. In accordance with the IRS, this is the best way to say thank you and provide donors with the required documentation for tax records. This is also a great way for companies to look professional and leave an appropriate paper trail to maintain a sound form of business.
Format and Content
The nonprofit gift acknowledgment letter format should include the organization’s name, address, phone number, amount of contribution received, and should state if any goods or services were given for the contribution. If goods or services were given, then that information should be fully described in the letter itself. In the case of non-cash contributions, only the gift description is necessary and the specific amount does not need to be included.
This sample nonprofit gift acknowledgment letter is for a local hairdresser who gave a contribution to her local Humane Society. As a hairdresser and an animal lover, Kelly Harrison is a regular donor to the Charleston Humane Society (CHS). In return for being a regular contributor, Ms. Harrison is allowed to keep her business cards at the front desk of the CHS office. She is also notified when pets of her liking are available for adoption and the CHS also sends her annual Christmas cards with fundraising updates.