There are many different reasons to break a rental agreement. To officially end a lease, a termination of rental agreement letter should be sent including all of the reasons for stopping the lease before the specified date in the original agreement. A termination letter can be written from the tenant to the landlord or vice versa. Unless the termination letter can specifically point to a failure to meet the terms of the original agreement, legal advice should be sought.
Format and Content
A termination of rental agreement letter must include the specific reasons for ending the lease, no matter which party in the agreement is writing the letter. If the letter is in response to a violation of the original rental agreement, the exact term violated must be spelled out. If termination is of the agreement is for another reason not covered in the original lease, it is a good idea to get legal advice before sending a letter. A lawyer can help craft the correct wording for this kind of termination letter.
This example is from a landlord to their tenant for violation of the original lease terms. This termination of rental agreement letter is for a renter who has failed to pay his lease for two months in a row. The letter reminds the tenant of the agreement he previously signed, repeats the total amount he owes and also includes a date for repossession if the payment is not received.
| August 15, 2013|
Dear Mr. Kei:
This is your final notice regarding your late payment on your lease at 842 Blue Gates Ct. Leesville, SC 85715. Multiple attempts have been made to reach you, including two letters and a minimum of five phone calls, none of which have been returned. The only contact you have made with us has been an email from July 17, 2013 noting that you had been out of town and would have rent “soon”.
After missing two months of payments and late fees, a total of $3300 is owed to McGlynn Leasing LLC. The residence is currently occupied by you and either the amount must be received in three days’ time (by August 18, 2013) or the property must be vacated by August 22, 2013. Payment and additional fees for early contract termination will still be expected.
If payment is received with late fees, you will be conditionally allowed to stay at the property. Rent must be received on or by the 15th of each month throughout the rest of the lease (Dec. 1, 2013) or the property will automatically default back to us in three days’ time. We will repossess the property within a week of any non-received payment.
A copy of the lease agreement which you signed is attached to this letter, which was hand-delivered or taped to the door of your residence on August 15, 2013.