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Award Announcement Letter

When employees earn special awards or achievements, they can be formally recognized with an award announcement letter. In writing one of these letters, employees know that managers acknowledge their success, and other workers are encouraged to earn the same awards and achievements as well. It can be used to recognize a single employee for an outstanding award or used to list multiple recipients of various different ones.

Format and Content

An award announcement letter format isactually more like a memorandum than a letter is, and is written to a group of people rather than a single individual. This letter will first talk a little bit about the award that was given, to include some of the criteria that were considered when giving it. It will then talk about the person who is receiving the award, including what was done to achieve it. When there are multiple people listed on an award letter, some of this personal information is usually eliminated as adding it would make the letter extremely long in many cases.


This award announcement letter sample is being written to members of a city fire department, announcing that a veteran employee was recently given the “firefighter of the year” award. It talks a little bit about the award, this individual’s experience, and the criteria used to determine who should be the winner. The letter also talks about an upcoming awards banquet where this firefighter will be formally presented his award. It encourages everyone in the department not only to attend the banquet if possible, but also to extend their hearty congratulations to the recipient.

Mr. Fred Talley

Battalion Chief

American City Fire Department

1401 West Amber Drive

American City, California 47102

Date: August 21, 2013

To: All Firefighters

It gives me great pleasure to announce that firefighter Bill Whitfield has been chosen as this year’s recipient of the Firefighter of the Year Award. This award is given annually to a firefighter that demonstrates exceptional courage and devotion to duty while acting on behalf of the department. It is a prestigious honor that serves to recognize the best of the best within our ranks.

Mr. Whitfield is a 10-year veteran of our department, having served in several different positions during his tenure here. He is a certified EMT who is also qualified in hazardous materials cleanup. Firefighter Whitfield has obtained an Associate’s degree in Fire Science, and is currently working on his Bachelor’s degree from Career Community College. He also teaches fire safety to elementary school children in our area.

In choosing the recipient, several things are considered, including years of service, leadership, and character. What set Mr. Whitfield apart from other candidates was his ability to take charge of stressful situations, along with the fact that he has served as a mentor for several new firefighters over the past few months.

Mayor Margaret Henson will formally present this award to Mr. Whitfield at a banquet held at City Hall on September 14, 2013 at 7 pm. I hope you will make plans to attend this banquet in order to show your support for one of our own. In the meantime, be sure to extend your personal congratulations whenever you see him.


Fred Talley

Mr. Fred Talley

Battalion Chief