Maternity Leave Letter to Employer

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Maternity leave from work is a protected right for all pregnant women under the FMLA (Family & Medical Act) of 1993. This is an important time for a new mother to recover from the birth as well as bond with her child, meriting this legal protection. However, upon announcing your pregnancy and determining the dates you will be taking your leave and returning to work afterward, you should make it a priority to write a formal maternity leave letter to employer and anyone else it may concern, informing them of the situation and your intentions for returning to work.

Format and Content

The proper maternity leave letter to employer format includes a brief statement of your pregnancy, the exact dates of your departure and return from the leave, and depending on company policy, an enclosed confirmation of pregnancy from your doctor. You should familiarize yourself with your company’s policies on maternity leave so that you will be aware if any extra information is to be expected from you. Use a formal and concise writing style and send the letter to both your supervisor and the human resources department, at least eight weeks before your scheduled absence.

Sample

Here is a sample maternity leave letter to employer from a pregnant employee. She plans to take 12 weeks off work in order to safely deliver her baby and enjoy a period of recovery and bonding. This pregnant employee writes a formal letter 8 weeks in advance to communicate her plans about her impending maternity leave to her employers. She takes care to thank them and let them know where she may be reached during her maternity leave if necessary.