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Rental Lease Termination Letter

Most owners conduct a thorough background check before leasing a property to a prospective renter. Despite this careful due diligence, a renter may become more of a detriment than a benefit. A property owner can terminate a lease agreement if the renter is in clear violation of the conditions specified in the rental contract.

Format and Content

Send the lease termination letter by certified mail with a signature and return receipt request. Prevent a legal dispute by clearly stating the violations committed by the renter and any measures taken to correct the problems before deciding to terminate the lease. The lease termination letter format should include the date the renter is expected to evacuate the premises, a request for a final walk-through inspection and the conditions upon which security deposits will be refunded.


This lease termination letter sampleis written by the leasing agent of the property owner. The violations of the renter are detailed in the body of the letter. The renter is told there is proof of the contract violations. The agent provides the renter with the opportunity to do a final walk-through inspection and states her intention of retrieving his apartment keys at that time.

Dear Mr. Homer:

This letter is to inform you that the property owner of Canyon View Apartments has decided to terminate your lease agreement effective October 1, 2013. If you decide to vacate the property earlier than the specified date, you will not be entitled to a refund of any part of September’s rent. The reasons for the termination of your rental lease are given below.

We acknowledge that you have paid each month’s rent on or before the due date. However, there are other problems we asked you to correct. We contacted you in person and in writing on several occasions but you refused to acknowledge our concerns or to take steps to correct the issues. Since you moved in we have received 13 complaints about the loud music and other noise coming from you apartment. On 4 occasions, police officers had to respond to your unit before you complied with the request to keep the noise down.

The lease agreement you signed specifically states ‘no pets allowed.’ On August 5, 2013, a member of our maintenance crew was sent to your apartment to investigate crying noises reported by a neighbor. Upon entering, our staff member found a dog locked in the bathroom. The animal was quite distressed and had caused a considerable amount of damage to the walls, flooring and door in an attempt to escape. Although we notified to you of this lease violation, we have evidence the dog is still in the apartment. Our right to enter your unit is explained in the rental agreement.

The rental agreement forbids cooking on balcony or upper patio areas. Cooking in these areas is a fire risk and a clear danger to other tenants and the property. We have documented evidence that you violated this policy at least 3 times during the last 2 months. Your willingness to jeopardize the safety of others is something we will not tolerate. We are legally bound to provide our renters with a safe and secure living environment.

We fully expect you to comply with this lease termination letter and to vacate the property on or before October 1, 2013. We also expect you to leave the property in good condition. We would like to schedule a walk-through of the unit with you on the last day of your lease. I expect you to turn in your apartment keys at this time. If you are due a refund, it will be sent to you within 30 days of the lease termination date. I will be happy to answer any questions you have during normal business hours.


Jenny Richards

Ms. Jenny Richards, Leasing Agent

Canyon View Apartments