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Resignation Letter to Employer

When you are preparing to resign from your job, you should strive to do so in as professional a manner as possible. The first step you should take is to send in a formal resignation letter to employer. This is a nice way to tell your boss you are leaving your job but appreciate his or her cooperation and understanding. Such cordiality may also increase your chances of gaining an excellent professional reference. This is a quick guide to writing a formal yet gracious letter to announce your resignation from work to your employer.

Format and Content

Even if you are lucky enough to have a great, friendly relationship with your boss, you still need to construct the most formal resignation letter to employer format possible. Start out by telling your employer that you will be stepping down from your position, followed by the exact date. If you are willing and able to help transfer your responsibilities before you go, be sure to state this as well as your up to date contact information. Keep reading for an example that will show you how to professionally sign and finish the letter before you start printing out copies to send in to your employer.


This employee is handing in her resignation to her boss to inform him of her situation. She writes in a formal, gracious manner all throughout this resignation letter to employer sample and remembers to apologize for causing any inconvenience, as well as making note of her contact details and other work details in hopes of facilitating a continued cordial relationship.

Dear Mr. Bamford,

I am sending you this letter to inform you that unfortunately I am resigning from my position as your assistant at ABC Company. My resignation is due to health reasons and will come into effect on February 15, 2014, so please accept this letter as my official two weeks’ notice of resignation. I truly regret any inconvenience that this may cause to you or ABC Company. I appreciate your cooperation in this matter.

If I can be of any assistance in making this transition go smoothly, including selecting a replacement or transferring responsibilities, I would be delighted to oblige. If you would like to discuss this matter with me further, please do not hesitate to contact me via telephone at (555)-555-5555 or via email at [email] I look forward to hearing from you and will strive to return messages as quickly as possible.

I have greatly appreciated my time working at ABC Company, as the environment and people are so positive and uplifting. I will always be grateful for the valuable experience I have earned and am sure it will benefit me in my future endeavors. I am sure ABC Company will enjoy continued success even after I have moved on. I am thankful for your understanding.

Yours sincerely,

Beatrice Johnson

Beatrice M. Johnson


ABC Company