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Resignation Letter to Whom it May Concern

If you need to resign from your job and wish to go through the proper process, but are not sure who needs to be informed, you may wish to write a resignation letter to whom it may concern. This is an easy and general type of resignation letter that is also formal and official. A good letter should cover your bases and confirm your resignation with your employers. Writing a polite and businesslike letter may even help increase your chances of receiving a positive reference.

Format and Content

A simple yet official resignation letter to whom it may concern format is the best way to go. It should be brief; less than a page, yet contain all the most important facts like the exact effective date of resignation and your contact details. You may also wish to note your reasons for quitting the job. In your closing paragraph, write a sincere thank you for the experience you earned on the job. Remember to use proper spelling and grammar at all times and write on your official letterhead if you have one. You can address the letter to the Human Resources department to get it on the desk of the person who will be adding it to your file.


Writing a general letter such as this may leave you wondering how to begin. This resignation letter to whom it may concern sample is from a delivery person who is quitting his job and should give you some guidance. The employee sends this general letter to his company in hopes that it will reach the desk of anyone who may need to see it. He is polite and sincere, but also concise and to-the-point throughout the letter.

Russell D. Gerschler

123 Broadway Street

Suite 1

Columbus, OH 43266

Tel: (555)-555-5555


ABC Company

123 Main Street

Columbus, OH 43266

May 1, 2014

To whom it may concern:

My name is Russell Gerschler and I have been working in the shipping department of ABC Company for about six months. Unfortunately I have recently experienced a family tragedy and will need to resign from my job, effective immediately. Please note today, May 1, 2014 as the date of my immediate resignation from ABC Company. Thank you for your understanding.

I am sorry for any inconvenience that my resignation may cause to ABC Company and hope that this is not a problem. If you have any questions or concerns regarding this matter, please feel free to call me at (555)-555-5555 or email me at [email] and I will try to return messages as soon as possible.

I have enjoyed working at ABC Company and it is too bad that I must resign at this time. I am thankful for the job experience I was able to gain. However, I believe I have made the best decision for all parties involved. I will of course miss the rest of my department coworkers and wish them as well as the company continued success. I appreciate your patience and cooperation with me at this time.

Yours sincerely,

Russell Gerschler

Russell D. Gerschler


ABC Company