Response to Resignation Letter

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If you have had one of your employees recently hand in their resignation, you may feel that it is proper to send a response. Whether this was a beloved, trustworthy employee or not, sending a formal response to resignation letter is the proper thing to do as a business professional in a position of authority and will show that you hold goodwill toward him or her. Here is a guide to sending a gracious, professional response to your former employee in this special situation.

Format and Content

Begin on the company’s official letterhead for the most formal response to resignation letter format. After greeting the employee, include a statement of your acceptance of the resignation, your contact details, and a paragraph devoted to thanking him or her for all the hard work and cooperation. If the employee is someone who would be welcomed back at your company any time, you should express this as well. Sign and date the letter in the appropriate sections and be sure to write formally with proper spelling and grammar in order to have a professional, polished look.

Sample

If you are trying to come up with a good way to respond to your former employee, seeing a response to resignation letter sample from a manager will be able to help. He knows he has lost a good employee and wishes to send his acknowledgements in a proper way. He expresses his sentiments in a formal yet heartfelt way and offers a good reference as a thank you for the hard work.