Donation Letter Format

Posted in Sample Letters

If you are working for a charity and it is your job to find new funding for your company, then you may well find yourself in the position of needing to write a donation letter. You will need to follow a standard donation letter format in order to maximise the effectiveness of your request. Here we have put together for you a donation letter format for you to have a look at and use as a guide when writing your own.

Contact Information

Your Organisation


Zip Code

Phone number

Email Address



Contact Information

Name of recipient


Zip Code

Dear (insert last name)

Paragraph 1: Introduce the reason you are contacting them, by explaining about your organisation or charitable company, and explain that you would like them to donate to your cause.

Paragraph 2: Go into more detail about their potential donation, explaining what benefits it would bring to both your company, and them, if there will be any publicity involved.

Paragraph 3: Explain the things you are doing to raise funds and awareness for your campaigns so that they see that you are an active organisation.

Paragraph 4: Explain what the overall goal of the campaign is, so that they will understand what their small contribution will go towards as a whole. Finalise this last paragraph by again asking for a donation, and by thanking them for taking the time to read your letter.

Best Wishes,


Print Name

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