Donation Thank You Letter Format

Posted in Sample Letters

If you are working for a charitable organisation you will certainly have to write thank you letters from time to time to the people who have kindly donated money to your cause. Make sure that you get this letter right by following a donation thank you letter format so that you don’t miss out any crucial points. You can use our donation thank you letter format to help you put your letter together.

Contact information

Your Company Name


Zip Code

Phone number


Contact Information

Donor name


Zip Code

Dear (insert last name here)

Paragraph 1: Explain that you are writing on behalf of your organisation, and that you would like to show your gratitude for their generous donation. Mention what they have donated here as well as the specific purpose of their donation.

Paragraph 2: Give a little general background on what your company has been striving to do since its inception. Go on to say that it is through people like the donor who make your work possible. Here you can mention some of the best things that your company has been able to do thanks to donor support over the years.

Paragraph 3: In this paragraph you should look to explain exactly what has been done with this specific donation but lead on to say that it is only with continued donations that you will be able to continue carrying out work like this in the future.

Paragraph 4: Use this paragraph to conclude matters and thank the donor again for their generous gift. Here you can also say that you hope to hear from them again in order to continue the good work of the company.



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