It may be necessary at some point in your life that you know how to write a farewell letter. This type of letter is commonly used when you are leaving a place of employment, particularly if you have worked there for an extended period of time and developed relationships with co-workers and management. A farewell letter will inform those you work with that you have chosen another career path, are retiring, or simply decided to go in another direction with your life.
Even if things have become a bit rocky at work, you want to leave on good terms. A farewell letter can help stave off any potential rumors, no matter what your grounds for leaving are. It will provoke good feelings in those co-workers who have become close friends.
1. Keep it friendly. A farewell letter doesn’t need to be written in a tone that is strictly business or professional. Depending on whether you are writing it to management or a co-worker, use language that is suitable to the situation.
2. State the fact that you are leaving first. The first sentence of your farewell letter should inform the reader that you have decided to leave the company. This is just a brief summarization of what you are about to tell them.
3. Keep it simple. While it is fine to explain that you have accepted a new job or that you are moving, don’t go in to great detail.
4. Include well wishes. Your farewell letter, if written to a friend/co-worker, may express fond memories and gratitude. Also offer your best wishes for the future to co-workers.
5. Type your farewell letter. While you may be tempted to hand write your letter, it’s always more professional to type a farewell letter to those in a business environment, even if they have become friends.
Sample Farewell Letter
Dear (name of recipient)
Explain that you are leaving, perhaps that it is your last day. Describe that you have accepted a new job, or that you have decided to head in a new direction with your career. Express how pleasurable it was working with those addressed in your letter.
Express your feelings about leaving; include the fact that you have created good friendships and memories, and that it is a sad day for you. Also mention that you hope the future will allow you to have the good experiences that you have had in this current job. Extend your well wishes for their future success and happiness in whatever they choose to do.
Thank the recipient for helping make your job more pleasurable and enjoyable, and for the help they have given you in making your job a success. Include an address if you are relocating, and invite the recipient to stay in contact after you leave.
Thanks again for everything.
Your farewell letter will help those you have become close to accept that you are leaving, and understand your reasons for doing so.