Dear (Mrs./Mr./Miss/Ms.) followed by last name, (if you know the name of the recipient) – or – To Whom It May Concern:
In your opening paragraph, briefly describe the problem you are experiencing. Explain that you are having a hard time paying your mortgage, car payment, etc. Also briefly state that you would rather avoid bankruptcy or foreclose if at all possible by working with the company to find a solution that satisfied both parties.
In the body of your hardship letter, let the recipient know that you are open to discuss options that they may suggest. Also demonstrate that you have always paid on a timely basis in the past if this is true.
Go on to explain briefly the reasons that you are having this hardship, such as loss of job, increase in mortgage payment, medical catastrophe, etc. Also explain if you are not able to meet refinancing guidelines, and include any recent paystubs, W-2 forms or other documentation that will help the recipient know that you are providing them legitimate information. Advise the recipient to contact you if further information or documentation is needed.
Thank the recipient for their time and consideration in closing.
Sign your name above your typed signature. While writing a hardship letter is certainly a task you do not look forward to, it doesn’t have to be that difficult. Keep it as brief as possible, and always be honest and straightforward.