An inquiry letter is usually written when you are seeking more information. This may be in regards to a job opening, further information on products or services, or for a variety of reasons. When writing an inquiry letter regarding an open job position, candidates often use the opportunity to inform the recipient briefly of skills or qualifications they have that are relevant to the job. The task is not difficult, but if you have never written this type of letter before the tips and sample below will help make it easy.
1. Research before you begin. In order to make certain your inquiry letter gets read, you want it to get to the right person. Call the company, look online, do everything you can to get the name of the person you need to direct your correspondence to.
2. Write in a brief, professional manner. In any business situation, you should write your inquiry letter in a way that is concise and to the point. Use basic, simple fonts that are easy to read and avoid trying to make your letter look fancy.
3. Clarify your reason for writing immediately. You want to make sure that your letter gets read, so state your reason for writing in the very first sentence. This lets the reader know that your inquiry letter is not an attempt to solicit money or to sell them anything.
4. Proofread your work. Always check your document for spelling or grammar errors. You want to make a good impression, particularly if you are writing to inquire about a job opening.
Sample inquiry letter
City, State, Zip
Job title (if applicable)
City, State, Zip
Dear (Mrs./Mr./Miss/Ms.) followed by last name,
In your introductory paragraph, clearly state your reason for writing. If you are writing to inquire about an open position, explain that your qualifications make you an ideal candidate for the job. If you are writing regarding products, services or for some other reason, make it clear from the beginning.
The body of your letter should describe the details about why you are writing. Explain your interest in a product or service, how it would benefit you or your organization; or, let an employer know a bit more about your skills and achievements. When writing in regards to a job opening, include only information targeted to the specific job.
In closing, give the recipient any information that would further allow them to contact you. Explain that you look forward to hearing from them. If you are writing about a job opening, explain that your resume is enclosed, and that you would like to discuss your qualifications and how you could benefit the company.
Thank the recipient for their time and consideration.
As you can see, writing an inquiry letter is fairly simple and straightforward. Keep your letter brief and on topic, avoiding lengthy details.