The follow up interview letter can be thought of as a proactive second-pitch opportunity. It provides you with the opportunity to restate your strengths and to include any information you may have forgotten to mention during the interview process. It differs from a verbal interview, which often requires answers on the fly. Make the most of this second chance by dedicating the time needed to write a professional letter that clearly states why you are the best candidate for the position.
Format and Content:
This letter is usually longer than the traditional thank you interview letter. The first paragraph of the follow up interview letter format provides you with an opportunity to thank the interviewer and to make a positive comment about the hiring organization. The remaining paragraphs are devoted to providing more detail on your qualifications. Use these paragraphs to highlight areas you feel were not explored adequately in the interview, or areas you feel the interviewer questioned as a possible weakness.
In this follow up interview letter sample, the candidate shows that she was paying attention to the interviewer by mentioning specific questions posed by the interviewer. The content of the letter is based on areas the candidate thought might be considered a weakness. By answering each area in detail, the candidate increases her chances of being called in for a second interview and of being hired for the position.
August 12, 2013
Mrs. Tina King
Business Development Manager
Forest Hills Group
222 Northwest Highway
Manchester, New Hampshire 58965
Dear Mrs. King,
It was very nice speaking with you today. I enjoyed the opportunity to learn more about Forest Hills Group, and the way the organization is making a difference in the community. Your description of the job duties and responsibilities for the role of communications specialist was especially interesting. As you spoke, I grew more confident in my ability to do well in this role. I feel strongly that my education, experience and personal beliefs are in direct alignment with the stated goals of Forest Hills Group.
During the interview, you asked me about my comfort level in speaking in front of large audiences. I assure you, I am a very confident and competent public speaker. I was very active in the drama club in both high school and college. Because of this experience, I learned to embrace an audience rather than fear it. In addition, I possess excellent written and verbal communication skills. I believe these talents combined will allow me to succeed in the role as your communication specialists.
You stressed the position called for very strong organizational skills and a certain degree of artistic talent. My organizational skills are impeccable. I am a strong believer that everything has a place and that everything should be in its place. I manage my time very well and very rarely finish a day without completing everything on my to-do list. Since childhood, I have had a strong urge to create. This urge has helped me develop my creative abilities. Over the years, I have learned to merge my analytical and creative talents in a way that allows me to achieve success personally and professionally.
I really enjoyed meeting you, and I would welcome the opportunity to answer any other follow-up questions you might have. Please feel free to call me at 213-567-8888 or you can reach me by email at firstname.lastname@example.org.