Dear (employer name as above),
In the opening paragraph of your leave letter, summarize why you are writing. State that you request a leave, and include the exact dates that you are asking to be absent from work. Briefly state the reason you are requesting the leave.
The body of your leave letter should be in the form of a request. Write something similar to “I request that you grant me leave for the period stated above”. Assure your employer that you can be contacted during your leave should any questions or inquiries come up. If you are requesting leave due to a family emergency or unforeseen circumstances, explain this briefly.
Express your appreciation for your employer’s consideration of your request. Ask that they advise you of their decision as quickly as possible, and inform them to let you know if any additional information is needed in order to grant your request.
Thank your employer in advance for their time and consideration.
Be sure to sign your leave letter directly above your typed signature. An appreciative, professional tone is best when writing this type of letter to an employer. Use simple, easy-to-read fonts and keep the format basic. These tips will help make writing a leave letter a far less intimidating task.