Medical Leave Letter

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When employees need to take time off from work in order to care for their medical needs or those of their family members, it is professional to send a medical leave letter to employers. This should be a formal letter which can be accompanied by proof of medical need, according to the company’s policies on medical leave for employees. This type of professional communication ensures goodwill between employer and employee and keeps important information on file for the future.

Format and Content

The simplest medical leave letter format should include a brief summary of your upcoming medical procedure and the dates you will need to take your leave, clearly stated in the style of a typical business letter. You should familiarize yourself with your company’s policies on medical leave so that you will be aware if any other information will be expected from you, such as a doctor’s note or confirmation of the medical procedure.

Sample

Here is a medical leave letter sample written by a long-time employee who is scheduled to have her gallbladder removed on a fixed date. She writes to her employers to inform them of her need to take medical leave in order to undergo the surgery and recover from its after effects. She lets her employers know what date she will leave, when she will return, and encloses a note from her doctor as confirmation of the upcoming procedure. She uses a formal business letter style.