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Vacation Leave Letter

Every employee has

the right to a little time off from work to go on vacation or

take care of personal affairs. However, as a professional, it is

an expected and courteous custom to write a formal vacation leave

letter to your employers to request your time off. When you take

the time to carefully construct a well-written letter to your

supervisors several weeks before your planned vacation, they will

notice and appreciate your professionalism and efficiency and be

more likely to agree to your vacation leave.

Format and


The correct vacation leave letter format includes

both your address and the recipients Human Resources department.



This is a vacation leave letter sample

written by a long-time employee who has been saving his vacation

days to take a long cruise trip with his wife. He makes sure to

send the letter in plenty of time for the necessary paperwork to

be put in order. He reminds his employers of his faithful work

throughout the year and gives the correct dates of his departure

and return while also taking care to write formally with proper


Dear Mr. Perez,

I am writing this letter to

formally request my vacation leave ahead of time. I would like to

take my vacation time for the dates of September 1, 2013 through

September 21, 2013 in order to take a cruise trip through the

Bahamas with my wife. I think you will find that I have not used

up enough vacation days this year to prevent me from being absent

from work for this length of time and have always endeavored to

conduct myself with integrity in the office.

I am planning to

finish all currently incomplete projects between now and

September 1, 2013 and send in any remaining ones by fax. I feel

very confident that the rest of the team will be able to continue

excellent work in my absence. If there are any important work-

related questions or concerns, I can be reached by email during

my leave at [email] and will respond when time and an Internet

connection become available to me.

If any clarification or

follow-up from me is needed in this matter, please do not

hesitate to contact me by email at the address already provided

above, or by telephone at (555)-555-5555. I look forward to your

response and thank you for your consideration.



William Jones

William J. Jones



Smith Communications