Every employee has
the right to a little time off from work to go on vacation or
take care of personal affairs. However, as a professional, it is
an expected and courteous custom to write a formal vacation leave
letter to your employers to request your time off. When you take
the time to carefully construct a well-written letter to your
supervisors several weeks before your planned vacation, they will
notice and appreciate your professionalism and efficiency and be
more likely to agree to your vacation leave.
The correct vacation leave letter format includes
both your address and the recipients Human Resources department.
This is a vacation leave letter sample
written by a long-time employee who has been saving his vacation
days to take a long cruise trip with his wife. He makes sure to
send the letter in plenty of time for the necessary paperwork to
be put in order. He reminds his employers of his faithful work
throughout the year and gives the correct dates of his departure
and return while also taking care to write formally with proper
I am writing this letter to
formally request my vacation leave ahead of time. I would like to
take my vacation time for the dates of September 1, 2013 through
September 21, 2013 in order to take a cruise trip through the
Bahamas with my wife. I think you will find that I have not used
up enough vacation days this year to prevent me from being absent
from work for this length of time and have always endeavored to
conduct myself with integrity in the office.
I am planning to
finish all currently incomplete projects between now and
September 1, 2013 and send in any remaining ones by fax. I feel
very confident that the rest of the team will be able to continue
excellent work in my absence. If there are any important work-
related questions or concerns, I can be reached by email during
my leave at [email] and will respond when time and an Internet
connection become available to me.
If any clarification or
follow-up from me is needed in this matter, please do not
hesitate to contact me by email at the address already provided
above, or by telephone at (555)-555-5555. I look forward to your
response and thank you for your consideration.
William J. Jones