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Transfer Letter

Dear (Mr./Mrs./Miss/Ms.) followed by last name,

In your introductory paragraph, summarize briefly why you are writing. For example, explain that while you are happy to work with the company and enjoy your current job, you wish to be considered for a transfer to the new position.

The main body of your transfer letter should briefly explain the reason(s) for your desire to transfer. Also mention how you have met or exceeded expectations in your current position, and how your skills or qualifications make you a good candidate for the job you wish to be transferred to. Clearly demonstrate that transferring you to the new position or location would benefit the company.

Always let your employer know that you are happy to train the individual who will replace you in your current position.

In closing, explain that you appreciate your employer’s time and consideration, and that you have enclosed any necessary documents that support your request such as you resume, training certificates or any other resources that highlight why you are a good candidate.


Your name

Never leave your employer with the impression that you will resign your job if you are not approved for the transfer. Keep your transfer letter upbeat and positive, letting your employer know that you are appreciative under any circumstances.

Using the tips and guidelines above, you will be able to write a transfer letter that effectively expresses your wishes in a way that will impress your employer.