Writing a permission letter is often necessary when you want to grant rights for specific people or events. For instance, you may need to write this type of letter in order for your child to be permitted to go on a field trip, or you may have to write a permission letter granting someone else the right to pick up your child at school, to obtain legal documents, or for other reasons. This type of letter is fairly simple and straightforward, but the tips below will help make it a simple task.
1. Avoid confusion by giving complete details. In a permission letter, always use the full name of the person you are giving permission to, and avoid using nicknames. If you are granting your child permission to leave the school grounds for some purpose, use their first and last name.
2. Include specific dates, times, etc. Whether you are alerting the school that your child has permission to leave the grounds or attend a certain event, or sending a permission letter with a business associate or friend to pick up private documents, give the date they are granted permission and specifics regarding exactly what it is they have your consent to do.
3. Keep it simple. Explain only the pertinent details, and avoid getting in to a lengthy discussion. It is unnecessary, and will make it harder for the recipient to read.
4. Proofread your work. Always check your work for spelling and grammar errors. In this type of letter, it is also essential that you check all of the details such as dates, names, teachers, etc. thoroughly.
Sample permission letter
City, State, Zip
Recipients name (person of authority if possible)
School or business name
City, State, Zip
Re: Purpose of the permission letter, i.e. (Permission for Ann Smith to go on field trip on date of trip) Underline this section for emphasis
In the first sentence of your letter, state right away that you are giving permission. You may want to begin your letter with a statement like ‘I am granting permission’, ‘Ann Smith has my permission’, etc. A permission letter may be legally binding, so make certain you are clear about who, what and where you are giving permission for.
In your concluding sentence, state that the recipient should call or contact you if there are any questions. Thank the recipient for their time and attention.
A permission letter can be used for many different reasons. While the above is a simple outline, you can change yours to suit your individual needs. Always use basic, easy-to-read fonts and avoid trying to make your letter look fancy. Keep it simple and to the point.