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Job Interview Letter

A job interview letter is not a promise of a job, but it is the next best thing. This letter signifies that a hiring manager is interested in speaking with you based on your resume, an inquiry, or a personal recommendation. It is an offer to meet with the hiring manager, a team of managers, or some other person within the company who has the authority to recommend you for employment or for the next round of interviews.

Format and Content:

This type of letter is straightforward and to the point. The job letter interview format follows a logical progression. The first paragraph thanks the job candidate for sending in his or her resume and gives the hiring company’s initial impression of the candidate based on the resume. The second paragraph provides interview details, such as the name of the interviewer and the time and location of the interview. The third paragraph denotes special instructions, such as how and when to respond to the request. The fourth paragraph contains contact information.


This job interview letter sample is written by a member of the Human Resources staff on the behalf of the hiring manager. The letter informs the job candidate she has been selected for the job interview. It provides the applicant with detailed instructions on how to confirm the interview, where to report for the interview and the name of the interviewer. In this sample, the candidate must go online to the company’s website to confirm and schedule a time for the appointment.

Dear Mrs. Torres,

Thank you for submitting your resume for the position of computer technician to Access Incorporated. We have reviewed your resume and we are impressed with your credentials. Your resume indicates that you possess the knowledge, skills and abilities we are looking for in the candidate we will hire to fill this position.

We would like to invite you to our corporate headquarters for an interview with the Senior Manager of Technology, Roger Perkins. Our headquarters are located at 22 Executive Drive, Austin, Texas, 52144. Please park in the customer parking section located in the front of our building. After entering the building, check in at the reception desk and a member of our team will escort you to your interview room.

Please confirm your availability and select your appointment time by logging on to our website at Please enter the following number, A23598, in the space provided and press enter. You will be automatically redirected to another page, where you will find an online schedule with several different appointment options. Please select the one that best suits your schedule and then press confirm. Be sure to write down your appointment information before closing the window.

We look forward to meeting you in person. If you have any questions, you may call me at (555)-555-5555. You may reach me by email at [email] Please contact me if you cannot keep your scheduled appointment for any reason.


Mr. David Jensen

Mr. David Jensen

Human Resources Manager