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USC Acceptance Letter

As someone who is responsible for notifying new University of Southern California students of their acceptance, it is very important for you to know how to write formal and official letters on behalf of the institution. Not only will great letters be a vital skill for your job, but they will also properly represent the University of Southern California to the student whose life is about to be changed forever. Here is a quick guide to writing an official USC acceptance letter in a professional and cordial manner.

Format and Content

An official USC acceptance letter format should contain about three paragraphs, beginning with a statement of congratulations to the student for his or her acceptance. Give the student all of the pertinent enrollment details as well as the admission office’s contact information in case any questions need to be answered. Close with an appropriate expression of appreciation for the student’s choice of school and remind him or her of the potential they must strive to fulfill. Be sure to write on an official USC letterhead and put the date and your signature in the correct places.


If you are new to writing school acceptance letters, you may be wondering what to say and how to say it. Looking at an example is the best way to gather ideas. Here is a USC acceptance letter sample that properly notifies and congratulates the student on the acceptance. It also lets the student know what to do next and where to contact for more information if necessary.

Dear Ms. Fenton,

I am delighted to congratulate you on behalf of everyone at the University of Southern California for your acceptance into our fall 2014 program. As you know, we receive many applications each year and review them with the highest standards of excellence. Your academic history, letters of recommendation and list of accomplishments thus far have impressed us very much and we will be pleased to welcome you here at USC this year.

Enclosed with this letter, you will find brochures and all the necessary forms for your enrollment. We hope you will fill them out and return them to us by May 1, 2014 in order to ensure that your spot remains open and facilitate the enrollment process. Please do not hesitate to contact our office if you have any questions in regards to the process. Our telephone number is (555)-555-5555 and our email address is [email] We look forward to working with you.

We trust that you will live up to our expectations of your integrity and responsibility while at USC and also hope that you find the experience to be everything you dreamed it would be. We wish you success and thank you for choosing USC for your continuing education needs.

Yours sincerely,

Megan Wooding

Megan E. Wooding

Admissions Department

University of Southern California