Although you may have volunteered for your position on the board of a non profit organization, you are expected to serve out your designated term. However, there could be many reasons why you might need to quit early, including health, family, work conflicts, and more. If this is the route you have decided to take, the next thing you need to do is write a formal non profit board resignation letter. This is a good way to show the other board members that you hold good will toward them and wish to resign gracefully without causing any trouble or burning bridges.
Format and Content
A board membership resignation is a little different from quitting a job, but you should still try to follow a few key strategies in your professional and gracious non profit board resignation letter format. First, you want it to look as formal and polished as possible, so be concise and factual at all times and use proper spelling. You should take less than a page and only a few paragraphs to briefly state your intentions to resign and reasons for doing so. Since the board may need to follow up with you regarding some aspects of the position, do not forget to put down your current contact details. Use your discretion in sending in copies to the leader or members of the board according to the situation.
You may have written a note to resign from a paid job at some point in your life, but if this is your first time stepping down from a non profit board membership, seeing an example can give you some ideas. Due to her declining health, this member is stepping down from her position in the following non profit board resignation letter sample. She writes in a concise, professional manner but remembers to graciously give thanks for the position.
I am just sending this letter to let you know that I am resigning from my position on the board of ABC Nonprofit Organization. As you may know, in recent years my health has been steadily declining and I have had to miss many board meetings due to hospitalizations. I feel that it is in the best interest of both myself and ABC Nonprofit Organization if I step down from my board responsibilities at this time. I hereby relinquish all responsibilities and privileges of my membership, effective immediately. I hope you understand.
I apologize for any inconvenience that my resignation may cause. If any clarification is needed in this matter, please do not hesitate to contact me. My phone number is (555)-555-5555 and my email address is [email] I will return all messages as quickly as possible.
I have enjoyed working with ABC Nonprofit Organization and am honored to have served the community in this capacity. The experience I earned as a board member is very valuable to me and will serve me well in all areas of life. I wish the organization continued success and thank you for your patience and cooperation at this time.
Gloria M. Reed