If you have decided to resign from your job, one thing you may not yet have taken into consideration is the fact that quitting in the wrong fashion can really cause a strain on your boss and coworkers. If you have a plan in place for minimizing stress and not leaving a mess behind, it would be very courteous and professional of you to write a formal resignation letter ensuring smooth transition and send it in to your boss. This is a great way to show your helpful intentions and put to rest any fears your boss and coworkers may have about your resignation.
Format and Content
Open with a statement of your intent to resign and the effective date for a successful resignation letter ensuring smooth transition format. Give your assurances of all that you will do to minimize inconvenience during the transition, and include your contact details in case further discussion is needed. Close with a nice expression of your gratitude for the job and send copies of the letter to your boss and the HR manager. Be sure you are writing on your business letterhead, if you have one, with proper English used at all times so that you will be representing yourself to your best advantage.
This resignation letter ensuring smooth transition is intended to put the employers at ease with the situation and is written in a businesslike yet sincere style. The assistant manager sending this letter gives all of her important information about leaving the job in a concise manner and remembers to sign and date the letter in the proper places.
I am just sending this letter to let you know that unfortunately I will be resigning from my position as assistant manager at Smith Communications. Although nothing bad has happened I am resigning for personal reasons. My last day at work will be June 15, 2014, so please consider this to be my official two weeks’ notice of resignation from Smith Communications. I appreciate your understanding.
It is my plan to do all in my power to minimize inconvenience caused to anyone at Smith Communications by my resignation. I will put forth every effort to facilitate a smooth transition, including selecting and training a replacement to take over my responsibilities. If any further discussion is needed in this matter, I hope I can look forward to hearing from you in the near future. My telephone number is (555)-555-5555 and my email address is [email]
I am grateful for the experience and opportunities I have gained while working at Smith Communications and will miss the great work environment. The rest of the staff has been great and I hope to keep them from suffering any stress or added responsibility due to my resignation. I wish Smith Communications continued success and thank you for your consideration.
Ann J. Parker