Writing a resignation letter in the proper way is important; even though you are leaving your job, you do not want to burn any bridges. You may need a reference from the employer in the future, so you want to write a resignation letter that is professional and courteous. If you need help with this sometimes daunting task, you will find the guidelines in this article beneficial.
1. Include pertinent information first. In the beginning few sentences of your letter, state the last day you will work and thank the employer for the opportunity to work for the company. Always use a polite, friendly tone even if you do not feel that way.
2. Keep your letter brief. Write in a clear, concise manner and stick to the point. It is not necessary to explain in great detail why you are leaving; however, if you are relocating to another area or have decided to further your education, it is fine to mention positive reasons for your leaving.
3. Offer your assistance. When possible, explain to the employer that you will be happy to help in the transition; if the person replacing you needs training, offer what assistance you can. The employer will appreciate your offer, which may be to your benefit should a new employer call your past employer for a job reference.
4. Never be negative. Never explain in a resignation letter how you hated your job. Leave any negative feelings out, as your letter will be kept in your permanent employee records file.
Proofread your letter and make any necessary changes before giving it to your employer.
Sample Resignation Letter
City, State, Zip
Contact information (phone number, email address)
City, State, Zip
Dear (Mr./Mrs./Miss) followed by last name,
Include in the first few sentences the date you plan to resign, and tell the recipient this should be considered your formal letter of resignation. Use a friendly, professional tone and let the recipient know that you appreciate the opportunity they have given you to work for the company.
Keep it brief and to the point. While there is no need to explain or give reasons for your resignation, it is proper if you are relocating to a new city or plan to go back to school. Leave negative aspects out; there is no point in explaining that your job was boring, or that you feel you were looked over for a promotion.
Thank the recipient again for the opportunities they have provided you, and let the employer know that you are available to help with the transition if necessary.
Hand write your signature directly above the typed version. While writing a resignation letter can seem a little intimidating, the guidelines above will make it a much easier task.