A sorry letter may be necessary when you have been in the wrong, said something hurtful, or need to apologize to a friend, co-worker or even your boss. We have all said or done things we regret, and there is no better way to express our genuine remorse than with a sorry letter. Taking the time to write this type of letter lets the recipient know that it really does matter to you, and that you have put more thought in to the situation than simply saying “I’m sorry”. The tips and sample sorry letter below will help you see how this is effectively accomplished.
1. Think about the situation carefully. Go back through your mind and try to think of all that was said or done. By recreating the moment that you said or did something that was wrong or hurtful, you can clearly understand what you need to apologize for.
2. Should you hand write or type your sorry letter? It depends on the situation. If you have offended or inconvenienced someone at work or in any business setting, type your letter in a professional manner. If you have hurt a friend’s feelings, hand writing your letter is fine, and in fact a bit more personal.
3. Never try to spread the blame. Even if you feel that you are not totally to blame in the situation, never try to place partial blame on the recipient or someone else. This will only look insincere, and demonstrate that you are not a strong enough person to take responsibility for what has happened.
Sample sorry letter
City, State, Zip
Dear (friend’s first name, co-workers first name) or Dear (Mr./Mrs./Miss) followed by last name if recipient is in management or is a business acquaintance,
In the opening paragraph of your sorry letter, explain right away that you are writing to apologize for whatever reason. It may be that you said something hurtful, missed an appointment or inconvenienced someone in some way.
The main body of your letter should briefly expand on why you were late, why you missed a lunch date, that you shouldn’t have said what you did, etc. Show the recipient that you accept responsibility for your actions, and promise that you will not make the same mistake again.
If possible, try to make amends for your actions by doing something to remedy the situation; this should be something that is suitable in the particular situation, such as buying lunch for a business associate if you missed a lunch date with them, etc.
In closing, express your sincerest apologies once more, and ask the recipient to forgive you.
If the sorry letter is written to someone in the business arena, you may consider putting it on letterhead paper. Proofread your work for spelling and grammar errors before sending. The information and tips above will help you write a sorry letter that shows the recipient you truly regret what took place.