Early Probation Termination Letter

An employee who successfully completes the requirements of a probationary period may wish to seek an early release from probation status. This release request should be submitted in writing to a person of authority or the company employee review board via an early probation termination letter.

Format and Content

Take the time to write a letter that is well thought out and presents your case in a respectful, professional manner. Double check for grammar and spelling mistakes in the early probation termination letter format before you send it. You should also acknowledge your probation and the reason for the probation, followed with your request for early release. Be sure to include evidence to support your reasoning. End the letter with a request for a review of your case along with an in-person meeting.

Sample

In this early probably termination letter sample, the employee has completed the terms of her probation early. She believes she is entitled to an early release based on her efforts, recent accomplishments and the comments of leaders in the organization. The letter is addressed to the Director of Employee Relations, who has the authority to review her case and to make a determination as to whether or not her request will be granted.

Dear Mr. Coleson,

As you know, I was placed on probation on January 5, 2013 due to work performance issues. I was informed that if I completed the requirements of my probation I would be returned to my regular employment status. As of today, March 1, 2013 I am proud to report that I have completed the requirements of my probation and I respectfully request a review for the early termination of my probationary period.

On January 10, 2013, I enrolled in the Effective Communications for Organizations course offered by the human resource department. I earned my certificate for this class on February 5, 2013. I completed the Teamwork Success Training, as mandated by the probation requirements, on February 15, 2013. On February 25, 2013, I received my certification as an expert in Microsoft Office.

I realize I was placed on probation for 6 months. However, I believe I have earned the right to have my case reevaluated. Last month I was invited to become a member of the Knowledge Fault Team, which is responsible for reorganizing company intelligence. I have worked very hard to become a productive member of this team and have received praise from the team leader for my work ethic and my pro-team attitude.

At your convenience, I would like to schedule an in-person meeting where we may discuss the matter further. I have already spoken with my manager, Mr. Grayson, about my possible early release from probation. Mr. Grayson told me that he is in favor of early probation termination and he is willing to submit a letter stating this at your request.

I hope to hear from you soon. You may contact me at work or on my private cell phone at (555)-555-5555.

Respectfully,

Ida Jones

Ms. Ida Jones