An office manager cover letter should complement and not repeat what is in the applicant’s rйsumй. It is a good tool to use to elaborate on a few major accomplishments mentioned in the rйsumй. A form letter sent to all prospective employers usually will not attract much attention; however a customized letter designed especially for each employer tends to stand out among the many letters most employers receive. It is wise to have a trusted friend proofread the cover letter to make sure you did not make any errors. Here are some office manager cover letter samples you can use to create your own.
Example 1 – Target to Company
This office manager cover letter example is from an individual who has served as an office manager for the past 5 years at a mid-size retail store. She is interested in working at a larger store where she believes the work may be more challenging and the inventory more diverse.
Dear Ms. Mathis:
I am a faithful customer of XYZ Retailers, Inc. and would be interested in a position as an office manager at any one of your district branches in the greater Minneapolis/St. Paul area. My name is Kelly Bishop and I am currently an office manager with ABC Discount Stores where I have worked for the past 5 years. I supervise a team of 7 clerical employees and I coordinate all office functions. Our office handles 4 stores, 2 in Minneapolis and 2 in St. Paul. I have been successful in streamlining our office procedures, reduced staff by 2 positions through attrition and managed a computer conversion that brought much greater efficiency to the office operations.
My experience at handling both front and back office administrative duties as well as working with senior executives I believe would be beneficial to a branch of your size. I have strong management skills and expertise in interviewing, hiring and training new employees. I also have years of experience with event planning, preparing customized reports, developing Excel spreadsheets, maintaining databases and putting together PowerPoint presentations. In addition, I have extensive experience with Microsoft Word, Access, Lotus Notes and QuickBooks. I am always eager to learn new and improved processes and take continuing education classes from time to time to hone my skills.
I believe my particular skill set would serve the team well at XYZ Retailers, Inc., and I believe the company could benefit from my ability to organize, motivate and energize an office staff. My resume is attached and I am available to come to your office for a personal interview or conduct a phone interview at your convenience. Please feel free to contact me on my cell phone at 555-555-5555 or via email at [email] Thank you for your consideration, and I hope to hear from you soon.
Example 2 -Unadvertised Opening
This office manager cover letter example is from an individual who manages a small accounting office. The owner is retiring and closing the business; therefore the office manager is looking for another job. She is applying at numerous accounting offices in the area in hopes of finding a new job.
Dear Mr. Samson:
I am seeking a position as an office manager with one of your accounting offices. My name is Rita Roberts and I have served as the office manager for Adam B. Chandler, CPA at ABC Accounting Services, Inc. for the past 4 years. As you may know, Mr. Chandler is retiring and closing his office at the end of this month. I have attached my resume along with a letter of reference from Mr. Chandler and hope you will consider me for a position at the main office of XYZ Accountants, PC or any of the firm’s branches.
It is my belief that your accounting firm could benefit from my abilities which include excellent multi-tasking skills, as well as strong communication, management and interpersonal skills. I have a keen understanding of what it takes to run a successful business and have won several awards from my current employer for job or project excellence which are detailed in my attached resume.
I also have good administrative skills and am able to handle project support duties effectively. I am a strong writer and proofreader and use those skills to create marketing brochures for ABC Accounting Services as well as a monthly newsletter for our clients. I am proficient in the entire Microsoft Suite and I am able to type 70 words per minute. I am always eager to learn and grow professionally and would welcome any opportunity for training at XYZ.
My particular skill set, I believe, would be a valuable asset to your company and your team of professionals. I would welcome any opportunity to speak with you in more detail about my qualifications for an office manager position in your organization. I can be reached on my cell phone at 555-555-5555 or via email at [email] Please feel free to contact me at your convenience.
Example 3 – Response to Job Postings and Classifieds Ads
This office manager cover letter is from a manager at a pediatrician’s office. She is applying for an open position at a pediatric group practice. She has been working in the single doctor medical practice for 3 years and hopes to make a higher salary at a larger, busier practice.
Dear Dr. Collins:
I am responding to your recent advertisement in the Garden City Community Newspaper for an officer manager in your 4-physician pediatric practice, ABC Kid’s Health Center. My name is Paula Moore and I am currently the office manager for Dr. Ruth Lane here in Garden City. Although I have been very happy running Dr. Lane’s office for the past 3 years, I am looking for an opportunity to work for a larger practice with more challenges.
My experience includes managing both the front and back office staff, and stepping in to take the place of anyone who is absent from work. I have experience, not only supervising, but performing duties including scheduling, verifying and filing insurance, billing and posting payments, balancing books, administering injections, drawing blood and counseling with parents about caring for sick children. I am responsible for all accounts payable and accounts receivable, payroll and taxes, human resources, patient privacy compliance and medical records.
Your ad mentioned that you need an office manager with experience in all of these areas of medical practice office management, and I have that experience. I also possess strong communication and interpersonal skills. I am able to calmly and effectively handle sick children and concerned parents while keeping the doctors as close to their appointment schedule as possible. I find working in an environment that promotes children’s health to be highly rewarding and would appreciate being considered for the open position at ABC Kid’s Health Center.
I am available to come to your office for a personal interview or do a telephone interview at your convenience. My resume is attached along with a letter of recommendation from a parent who has 5 children that are patients in Dr. Lane’s practice. I can be reached at 555-555-5555 or by email at email.email.com. I greatly appreciate your consideration.