If you are resigning from your current job to be transferred to another position with the same company, it is still a good idea for you to go through the proper job resignation process. You can write a formal resignation letter for transfer within the same company to demonstrate your willingness to do things the proper way and ensure that the company has everything on record. If you are looking for tips on creating a successful and effective letter, you have come to the right place.
Format and Content
To help your letter appear as polished as possible, try following these tips. A good resignation letter for transfer within the same company format should consist of a few paragraphs, starting with a quick, polite account of your plans. If you need to wrap anything up in the workplace before your transfer occurs, use your second paragraph to make note of those and leave your contact information. Your final paragraph should include a nice expression of appreciation for your company’s willingness to work with you. Remember to sign and date all copies of your letter properly, as will be shown below in an example.
Here is a resignation letter for transfer within the same company sample from a department manager who is being transferred to another branch. She writes with a formal, gracious style and remembers to thank her employers as well as give all the necessary details according to the situation. This sample should be able to help you get some idea of where to start on your own letter.
123 Broadway Street
Columbus, OH 43266
Shannon D. Foster
123 Main Street
Columbus, OH 43266
October 1, 2014
Dear Ms. Foster,
I am sending this letter to confirm my resignation as department manager at ABC Company, Columbus, as I have recently accepted a transfer to the Pennsylvania branch. My last day at work will be October 15, 2014, so please consider this letter as my official two weeks’ notice of resignation from the Columbus branch of ABC Company. I appreciate your understanding in this matter.
I plan to work as hard as always during my last two weeks in an effort to minimize any inconvenience caused by my resignation. I am also willing to assist in training a replacement to take over my duties if need be. If you wish to discuss this matter with me further, please do not hesitate to contact me by phone at (555)555-5555 or by email at [email] and I will return messages as soon as possible. I look forward to hearing from you.
I will miss the great staff and work environment at the Columbus branch, but look forward to getting settled in my new Pennsylvania position. I know that all of the great experience I have earned will serve me well there. I wish the company continued success and thank you for your patience and cooperation with me at this time.
Theresa M. Rudolph